About this quiz
Management Information System in government offices.
This Lok Sewa practice set has 50 multiple-choice questions (Subject: Public Management · For: Nayab Subba, Section Officer, Kharidar · Level: Medium). Take the quiz above first; after that, use the study list below to revise every question with its correct answer and a short explanation.
Study list: all 50 questions with answers and explanations
What is the main purpose of a Management Information System (MIS)?
- A) To replace all managers
- B) To give the right information to the right manager at the right time for decisions ✔
- C) To store only financial records
- D) To print letters
Why: MIS exists to support decision-making by supplying timely, relevant information to managers.
What is the difference between data and information?
- A) They mean the same thing
- B) Data is processed; information is raw
- C) Data is raw facts; information is processed, meaningful data ✔
- D) Information is always numbers
Why: Raw facts become information only after they are processed into a useful form.
Which of these is NOT one of the basic parts of an MIS?
- A) Input
- B) Processing
- C) Output
- D) Recruitment ✔
Why: The parts of MIS are input, processing, storage, output and feedback. Recruitment is an HR function.
Using report results to correct and improve work is which part of MIS?
- A) Input
- B) Storage
- C) Feedback ✔
- D) Processing
Why: Feedback sends results back so the system and the work can be improved.
A good MIS uses a common database mainly to:
- A) Make the system slower
- B) Avoid entering the same data many times ✔
- C) Hide data from managers
- D) Increase paperwork
Why: A shared database removes duplicate entry and keeps data consistent.
Which information would top-level management (secretary, head of office) mainly need?
- A) Each day's receipt numbers
- B) Summary reports and long-term trends ✔
- C) Typing speed of staff
- D) Individual darta numbers
Why: Strategic decisions need summarised, trend-level information.
Daily records such as registration and receipts are used at which level?
- A) Strategic level
- B) Tactical level
- C) Operational level ✔
- D) Political level
Why: Day-to-day detailed records are operational-level information.
How does MIS help control corruption in an office?
- A) By hiding records
- B) By making records easy to check, increasing transparency and accountability ✔
- C) By reducing audit
- D) By removing all paper
Why: Transparent, traceable records make wrongdoing easier to detect.
PIS in Nepal's civil service is used for:
- A) Revenue collection
- B) Personnel (civil servants') records ✔
- C) Public procurement
- D) Weather data
Why: PIS stands for Personnel Information System, which keeps civil servants' records.
Which system is used for electronic public procurement in Nepal?
- A) e-GP ✔
- B) RMIS
- C) PIS
- D) LMBIS
Why: e-GP (electronic Government Procurement) is the online procurement system.
LMBIS is mainly used for:
- A) Budget preparation ✔
- B) Recording attendance
- C) Grievance handling
- D) Land records
Why: LMBIS (Line Ministry Budget Information System) is used to prepare the budget.
Which of these is a common problem of MIS in Nepal's government offices?
- A) Too many trained IT staff
- B) Systems that do not talk to each other (poor integration) ✔
- C) Very fast internet everywhere
- D) Too little data
Why: Separate, non-interoperable systems are a common weakness.
Which step best protects MIS data?
- A) Sharing passwords
- B) Backup, passwords and access control ✔
- C) Keeping only one paper copy
- D) Never updating data
Why: Security needs backup and controlled access.
Which quality means information reaches the manager before the decision is due?
- A) Bulky
- B) Timely ✔
- C) Secret
- D) Old
Why: Information is useful only if it arrives on time.
Hello Sarkar is an example of:
- A) A budget system
- B) A public grievance information system ✔
- C) An accounting standard
- D) A procurement rule
Why: Hello Sarkar collects and tracks citizens' grievances.
In Nepali, MIS is called:
- A) व्यवस्थापन सूचना प्रणाली ✔
- B) व्यवस्थापन सर्वेक्षण
- C) सूचनाको हक
- D) सूचना आयोग
Why: MIS = व्यवस्थापन सूचना प्रणाली.
Which part of MIS collects data through forms, registers and online entries?
- A) Output
- B) Input ✔
- C) Feedback
- D) Storage
Why: Collecting data is the input stage.
Sorting, calculating and summarising data is which part of MIS?
- A) Processing ✔
- B) Input
- C) Storage
- D) Feedback
Why: Processing converts data into information.
Keeping data safely in files or databases is:
- A) Output
- B) Feedback
- C) Storage ✔
- D) Input
Why: Storage keeps data for future use.
Reports, tables and dashboards for managers are the:
- A) Input
- B) Output ✔
- C) Processing
- D) Storage
Why: Output is the information delivered to users.
In 'MIS', the word 'system' means:
- A) A single computer
- B) A set of connected parts working for one goal ✔
- C) Only software
- D) Only paper files
Why: A system is a set of interrelated parts with a common goal.
A good MIS is 'management-oriented'. This means it is:
- A) Designed around the decisions managers must take ✔
- B) Built only for IT staff
- C) Used only for typing
- D) Meant to replace managers
Why: A management-oriented MIS is designed around the decisions managers must take, so it gives them the right information at the right time.
'Integrated' MIS means:
- A) Each section keeps separate unconnected data
- B) Different sections share one system ✔
- C) Only one person uses it
- D) It has no database
Why: Integration lets administration, accounts, store and planning share data.
Which quality allows an MIS to grow with the organisation?
- A) Rigidity
- B) Flexibility ✔
- C) Secrecy
- D) Bulkiness
Why: A flexible MIS can be expanded and changed.
Monthly progress and budget-use reports are mainly used by:
- A) Top level only
- B) Middle (tactical) level managers ✔
- C) Citizens only
- D) Courts
Why: Section and division chiefs use tactical information.
Long-term plans and trends are information for which level?
- A) Operational
- B) Strategic (top) ✔
- C) Front desk
- D) Clerical
Why: Top management handles strategic decisions.
Which is a benefit of MIS for planning and monitoring?
- A) Programme progress and budget can be tracked regularly ✔
- B) No reports are needed
- C) Files are lost
- D) Decisions become slower
Why: MIS gives up-to-date progress data.
How does MIS improve efficiency?
- A) By repeating work
- B) By saving time, paper and cost ✔
- C) By adding more layers
- D) By hiding errors
Why: MIS improves efficiency by automating routine work, which saves time, paper and cost and avoids entering the same data twice.
MIS helps citizens because they can:
- A) Track their applications online ✔
- B) Avoid all fees
- C) Skip the law
- D) Get jobs without exams
Why: Online tracking speeds service delivery.
Sharing information between federal, provincial and local offices through MIS improves:
- A) Coordination ✔
- B) Corruption
- C) Delay
- D) Confusion
Why: When federal, provincial and local offices share information through MIS, they can plan together and avoid duplication, which improves coordination.
Which system keeps civil servants' records?
- A) PIS ✔
- B) CGAS
- C) e-GP
- D) ASYCUDA
Why: PIS (Personnel Information System) keeps civil servants' records. CGAS is for government accounting and e-GP for procurement.
CGAS and SuTRA are systems used for:
- A) Government accounting ✔
- B) Recruitment exams
- C) Weather forecasts
- D) Court cases
Why: They are accounting systems for federal and sub-national levels.
RMIS is used for:
- A) Revenue management ✔
- B) Road maintenance
- C) Rainfall measurement
- D) Recruitment
Why: RMIS (Revenue Management Information System) is used to record and manage government revenue collection.
Online tax filing in Nepal is done through:
- A) The IRD taxpayer portal ✔
- B) Hello Sarkar
- C) The PSC website
- D) e-GP
Why: The Inland Revenue Department runs the taxpayer portal.
Electronic darta–chalani is an example of:
- A) Using MIS/ICT in office records ✔
- B) Manual filing
- C) Store management
- D) Budget approval
Why: It digitises registration and dispatch.
Which is a problem of MIS in remote areas of Nepal?
- A) Weak internet and electricity ✔
- B) Too many computers
- C) Too much training
- D) Excess IT officers
Why: In remote areas of Nepal, weak internet and unreliable electricity make it hard to use MIS regularly.
Data that is late, wrong or not updated makes MIS:
- A) Unreliable ✔
- B) Perfect
- C) Faster
- D) Cheaper
Why: Output quality depends on data quality.
Continued dependence on paper files shows:
- A) Resistance to change ✔
- B) Full digitisation
- C) Good integration
- D) High security
Why: Staff may resist new systems.
Which step makes MIS effective?
- A) Train staff and appoint IT officers ✔
- B) Ban computers
- C) Stop updating data
- D) Share passwords
Why: Skilled people are needed to run MIS.
Fixing responsibility for data entry helps to:
- A) Keep data updated and accurate ✔
- B) Delay reports
- C) Hide data
- D) Increase cost only
Why: Clear responsibility improves data quality.
Interoperable software means systems that:
- A) Can exchange data with each other ✔
- B) Never connect
- C) Work only offline
- D) Need paper copies
Why: Interoperability removes 'systems that do not talk'.
MIS reports are useful only if leaders:
- A) Actually use them in decision-making ✔
- B) Print and store them
- C) Ignore them
- D) Hide them
Why: The purpose of MIS is decision support.
Which is the correct order of MIS functions?
- A) Output → input → storage
- B) Input → processing → storage → output → feedback ✔
- C) Feedback → input → output
- D) Storage → output → input
Why: Data flows from input to output and back as feedback.
Information that has everything needed for a decision is called:
- A) Complete ✔
- B) Biased
- C) Old
- D) Partial
Why: Completeness is a quality of good information.
Information that matters for the decision at hand is:
- A) Relevant ✔
- B) Irrelevant
- C) Outdated
- D) Secret
Why: Relevance is a key quality.
Which is a cyber-security risk for an MIS?
- A) Weak data protection and hacking ✔
- B) Regular backup
- C) Strong passwords
- D) Access control
Why: Weak data protection leaves an MIS open to hacking and data theft. Backups, strong passwords and access control reduce this risk.
Access control in MIS means:
- A) Only authorised users can see or change data ✔
- B) Anyone can change data
- C) No login is needed
- D) Data is printed on walls
Why: Access control means only authorised users can see or change data, usually through logins and user roles.
Why is a common database better than many separate registers?
- A) It reduces duplication and keeps data consistent ✔
- B) It makes data harder to find
- C) It needs more paper
- D) It increases errors
Why: One source of truth avoids conflicting records.
An e-attendance system in an office mainly supports:
- A) Control of punctuality and records ✔
- B) Revenue collection
- C) Procurement bidding
- D) Court hearings
Why: An e-attendance system records staff arrival and departure automatically, helping control punctuality and keep accurate records.
MIS helps audit because:
- A) Records are complete and easy to check ✔
- B) Records are destroyed
- C) No records are kept
- D) Audit is stopped
Why: Reliable records support audit and accountability.