About this quiz
50 questions covering every section of the note: Word Processing, Ribbon Tabs, Formatting, Mail Merge and Shortcuts.
This Lok Sewa practice set has 50 multiple-choice questions (Subject: Computer Knowledge · For: Kharidar, Nayab Subba, Section Officer · Level: Easy). Take the quiz above first; after that, use the study list below to revise every question with its correct answer and a short explanation.
Study list: all 50 questions with answers and explanations
MS Word is an example of:
- A) System software
- B) Word processing software ✔
- C) Spreadsheet software
- D) Database software
Why: MS Word is a word processor, which is application software for documents.
What is the default file extension of a document saved in MS Word 2010?
- A) .doc
- B) .docx ✔
- C) .txt
- D) .wrd
Why: From Word 2007 onwards the default extension is .docx.
Mail Merge is found on which tab of MS Word?
- A) Insert
- B) References
- C) Mailings ✔
- D) Review
Why: Mail Merge, Envelopes and Labels are on the Mailings tab.
Table of Contents and Footnote are inserted from which tab?
- A) Home
- B) Insert
- C) References ✔
- D) View
Why: The References tab has Table of Contents, Footnote, Endnote and Citations.
Spelling and Grammar check and Word Count are found on the:
- A) Review tab ✔
- B) Layout tab
- C) Design tab
- D) File tab
Why: Proofing tools such as Spelling, Word Count and Track Changes are on the Review tab.
Which tool copies the formatting of selected text to other text?
- A) Format Painter ✔
- B) Find and Replace
- C) Clipboard
- D) Styles
Why: Format Painter, the brush icon, copies formatting.
Which shortcut centres the selected text?
- A) Ctrl + C
- B) Ctrl + E ✔
- C) Ctrl + J
- D) Ctrl + R
Why: Ctrl + E centres; Ctrl + C copies, Ctrl + J justifies and Ctrl + R aligns right.
Which shortcut justifies a paragraph?
- A) Ctrl + J ✔
- B) Ctrl + L
- C) Ctrl + E
- D) Ctrl + U
Why: Ctrl + J justifies text so both margins are straight.
Which function key opens Save As in MS Word?
- A) F7
- B) F10
- C) F12 ✔
- D) F5
Why: F12 opens the Save As dialog.
Which function key starts the Spelling and Grammar check?
- A) F1
- B) F7 ✔
- C) F9
- D) F11
Why: F7 starts the spelling and grammar check in Word.
Which shortcut inserts a page break?
- A) Shift + Enter
- B) Ctrl + Enter ✔
- C) Alt + Enter
- D) Ctrl + B
Why: Ctrl + Enter inserts a manual page break.
Shift + F3 in MS Word is used to:
- A) Change the case of letters ✔
- B) Save the document
- C) Insert a table
- D) Print the document
Why: Shift + F3 switches between UPPERCASE, lowercase and Capitalize Each Word.
Text that appears at the bottom of every page, such as a page number, is placed in the:
- A) Header
- B) Footer ✔
- C) Footnote
- D) Margin
Why: The footer repeats at the bottom of each page.
A note that appears at the end of the whole document is called:
- A) Footnote
- B) Endnote ✔
- C) Header
- D) Caption
Why: Endnotes are collected at the end of the document or section; footnotes stay on the same page.
A page that is wider than it is tall has which orientation?
- A) Portrait
- B) Landscape ✔
- C) Vertical
- D) Columns
Why: Landscape pages are wide; portrait pages are tall.
Joining two or more table cells into one cell is called:
- A) Split Cells
- B) Merge Cells ✔
- C) Insert Row
- D) AutoFit
Why: Merge Cells combines selected cells into one.
In mail merge, the list of names and addresses is called the:
- A) Main document
- B) Data source ✔
- C) Template
- D) Header
Why: The data source holds the changing information such as names and addresses.
Faint text such as DRAFT shown behind the text on every page is a:
- A) Watermark ✔
- B) Drop Cap
- C) WordArt
- D) Text box
Why: A watermark appears faintly behind the page content.
Which of these is a Nepali Unicode font?
- A) Preeti
- B) Kalimati ✔
- C) Kantipur
- D) PCS Nepali
Why: Kalimati is a Unicode font; Preeti and similar older fonts are non-Unicode.
Which shortcut opens the Find and Replace box with Replace selected?
- A) Ctrl + F
- B) Ctrl + H ✔
- C) Ctrl + R
- D) Ctrl + G
Why: Ctrl + H opens Replace; Ctrl + F opens Find.
Ctrl + B in MS Word makes text:
- A) Bold ✔
- B) Blue
- C) Bigger
- D) Bulleted
Why: Ctrl + B makes the selected text bold (B for Bold). Press it again to remove bold. The Bold button is in the Home tab's Font group.
Ctrl + I in MS Word makes text:
- A) Italic ✔
- B) Indented
- C) Inserted
- D) Invisible
Why: Ctrl + I makes the selected text italic (slanted). It is often used for titles of books or foreign words.
Ctrl + U in MS Word:
- A) Underlines text ✔
- B) Undoes
- C) Updates
- D) Uppercases
Why: Ctrl + U underlines the selected text. Ctrl + Shift + D gives a double underline.
Ctrl + L in MS Word:
- A) Left-aligns text ✔
- B) Opens links
- C) Locks file
- D) Adds line
Why: Ctrl + L left-aligns the paragraph, the usual alignment for most text.
Ctrl + R in MS Word:
- A) Right-aligns text ✔
- B) Refreshes
- C) Repeats
- D) Replaces
Why: Ctrl + R right-aligns the paragraph, often used for dates or a signature block in letters.
Ctrl + S in MS Word:
- A) Saves the document ✔
- B) Selects all
- C) Spell checks
- D) Shows ruler
Why: Ctrl + S saves the document. The first time, it opens Save As so you can choose a name and folder.
Ctrl + P in MS Word:
- A) Prints ✔
- B) Pastes
- C) Opens page setup
- D) Inserts picture
Why: Ctrl + P opens Print, where you choose the printer, page range and number of copies.
Ctrl + N in MS Word:
- A) Creates a new document ✔
- B) Numbers pages
- C) Opens navigation
- D) Inserts note
Why: Ctrl + N creates a new blank document.
Ctrl + O in MS Word:
- A) Opens a document ✔
- B) Outlines
- C) Orients page
- D) Closes
Why: Ctrl + O opens an existing document saved on the computer.
Ctrl + F in MS Word:
- A) Finds text ✔
- B) Formats
- C) Saves as
- D) Fills
Why: Ctrl + F opens Find (the Navigation pane) to search for a word in the document. Ctrl + H opens Replace.
Ctrl + Y in MS Word:
- A) Redoes/repeats the last action ✔
- B) Undoes
- C) Copies
- D) Saves
Why: Ctrl + Y redoes an action undone with Ctrl + Z, or repeats the last action, such as applying the same formatting again.
Ctrl + K in MS Word:
- A) Inserts a hyperlink ✔
- B) Keeps text
- C) Kerns text
- D) Closes
Why: Ctrl + K inserts a hyperlink, a clickable link to a web page, file or place in the document.
Ctrl + ] in MS Word:
- A) Increases font size by 1 point ✔
- B) Decreases size
- C) Inserts bracket
- D) Closes
Why: Ctrl + ] increases the font size by 1 point, and Ctrl + [ decreases it by 1 point.
Line spacing is changed from which tab?
- A) Home ✔
- B) Insert
- C) Review
- D) View
Why: Line spacing is set in the Home tab's Paragraph group (the Line and Paragraph Spacing button). Ctrl + 2 gives double spacing.
Page margins are set from which tab?
- A) Layout (Page Layout) ✔
- B) Home
- C) Insert
- D) View
Why: Margins are set from the Layout (Page Layout) tab → Margins, where you choose Normal, Narrow or Custom margins.
Page orientation (Portrait/Landscape) is set from:
- A) Layout ✔
- B) Insert
- C) Review
- D) Mailings
Why: Orientation is set from the Layout tab → Orientation. Portrait is tall, landscape is wide.
Header and footer are inserted from:
- A) Insert tab ✔
- B) Home tab
- C) Review tab
- D) View tab
Why: Headers and footers are inserted from the Insert tab. A header repeats at the top of every page, a footer at the bottom.
Page numbers are inserted from:
- A) Insert tab ✔
- B) Home tab
- C) Mailings
- D) Review
Why: Page numbers are inserted from Insert → Page Number, where you choose top, bottom or margin position.
Track Changes is on the:
- A) Review tab ✔
- B) Insert tab
- C) Home tab
- D) Layout tab
Why: Track Changes is on the Review tab. It records every edit, so others can accept or reject each change.
Print Layout and Read Mode are on the:
- A) View tab ✔
- B) Home tab
- C) Insert tab
- D) File tab
Why: Document views such as Print Layout, Read Mode, Web Layout and Draft are on the View tab.
The default page size in many installations of MS Word is:
- A) A4 or Letter ✔
- B) A3
- C) Legal only
- D) B5
Why: The default page size depends on the region: A4 (210 × 297 mm) in most countries, Letter (8.5 × 11 inches) in the USA. Nepal's offices use A4.
A drop cap is:
- A) A large first letter of a paragraph ✔
- B) A footnote
- C) A page border
- D) A watermark
Why: A drop cap is a large first letter at the start of a paragraph that drops down over several lines. It is added from Insert → Drop Cap.
WordArt is used to:
- A) Create decorative text ✔
- B) Insert tables
- C) Check spelling
- D) Print
Why: WordArt creates decorative text with styles, shadows and effects, for example for titles or posters. It is on the Insert tab.
SmartArt is used to:
- A) Create diagrams ✔
- B) Insert symbols
- C) Track changes
- D) Save files
Why: SmartArt creates diagrams such as flowcharts, cycles and organisation charts. It is on the Insert tab.
Columns (like a newspaper) are set from:
- A) Layout tab ✔
- B) Insert tab
- C) Review tab
- D) View tab
Why: Newspaper-style columns are set from the Layout tab → Columns, where you choose one, two, three or more columns.
Which view shows how a document will look when printed?
- A) Print Preview / Print Layout ✔
- B) Draft
- C) Outline
- D) Web Layout
Why: Print Preview (File → Print) and Print Layout view show how the pages will look on paper, including margins and headers.
Superscript (like x²) shortcut in Word is:
- A) Ctrl + Shift + = ✔
- B) Ctrl + =
- C) Ctrl + S
- D) Ctrl + Alt + S
Why: Ctrl + Shift + = (plus) makes superscript, raising text above the line as in x² or 1st.
Subscript (like H₂O) shortcut in Word is:
- A) Ctrl + = ✔
- B) Ctrl + Shift + =
- C) Ctrl + -
- D) Ctrl + Alt + =
Why: Ctrl + = makes subscript, lowering text below the line as in H₂O.
Bullets and Numbering are in the:
- A) Home tab ✔
- B) Insert tab
- C) Review tab
- D) View tab
Why: Bullets and Numbering are in the Home tab's Paragraph group, used to make lists.
A document template in MS Word saves:
- A) Ready-made formatting and layout ✔
- B) Only passwords
- C) Only images
- D) Virus scan
Why: A template (.dotx) saves ready-made formatting and layout, so new documents such as office letters start with the same design.