Office of the Prime Minister and Council of Ministers, Ministry of Federal Affairs and General Administration, and Federal Parliament Secretariat

Section B of Paper II asks for the “introduction and functions” (परिचय तथा कार्यहरू) of eight organisations. Five are constitutional bodies covered in Constitutional Bodies of Nepal and Public Service Commission. This note covers the other three.

1. Office of the Prime Minister and Council of Ministers (OPMCM)

• Located at Singha Durbar, Kathmandu; it is the apex office of the federal executive.
• Its administrative head is the Chief Secretary (मुख्य सचिव), the senior-most civil servant, who is also the secretary of the Council of Ministers.
• The Prime Minister is the head of the Council of Ministers (see Prime Minister and Council of Ministers).

Main functions:

• Prepare and record Cabinet (Council of Ministers) meetings and decisions and follow up their implementation.
• Coordinate all ministries and government bodies; resolve disputes between ministries.
• Monitor and evaluate government programmes and policies.
• Promote good governance and control corruption, including through the National Vigilance Centre.
• Handle public grievances through Hello Sarkar (1111).
• Work on the allocation of business among ministries (कार्यविभाजन) and coordination with provinces.
• Bodies such as the Public Procurement Monitoring Office (PPMO) work under it.

2. Ministry of Federal Affairs and General Administration (MoFAGA)

MoFAGA (संघीय मामिला तथा सामान्य प्रशासन मन्त्रालय) is the ministry responsible for the civil service and for coordination with provincial and local governments.

• Civil service management: policies on recruitment, posting, transfer, promotion, training, records and welfare of civil servants.
• Keeps personnel records through the Department of Civil Personnel Records (निजामती किताबखाना).
• Prepares laws and policies on administration and on the organisation and management (O&M) of government offices.
• Supports implementation of federalism: capacity building of local levels, staff adjustment, coordination between federation, province and local levels.
• Works on administrative reform, good governance and service delivery improvement.

3. Federal Parliament Secretariat (संघीय संसद सचिवालय)

• It is the administrative office that supports both houses of the Federal Parliament: the House of Representatives and the National Assembly.
• Its chief is the Secretary General (महासचिव), appointed by the President on the recommendation of the Speaker (in consultation with the Chairperson of the National Assembly). Each house also has a Secretary.
• Functions: prepare the agenda and support meetings of both houses and their committees; keep records of proceedings; process bills; run the parliamentary library and research; provide administrative, financial and security services to members; publish parliamentary documents.

4. The three bodies compared

5. Why these bodies matter for civil servants

• OPMCM issues Cabinet decisions and follows up on their implementation by ministries.
• MoFAGA handles civil service policy, transfers, records and the link between the three levels of government.
• The Federal Parliament Secretariat supports law-making, which shapes the rules civil servants apply.
• All three are often named in questions on Nepal’s administrative structure.

6. How this topic is asked in the exam

Objective items ask who heads each body, which office runs Hello Sarkar, which ministry keeps civil personnel records and who appoints the Secretary General of Parliament. Subjective questions ask about the role of OPMCM in coordination or of MoFAGA in federalism. Mention concrete functions and the problems of coordination between levels of government.