About this quiz
Goshwara Voucher, Bank Cash Book, Budget Sheet, Maskebari, Fantbari, Bank Reconciliation and Financial Statements
This Lok Sewa practice set has 50 multiple-choice questions (Subject: Office Management · For: Kharidar · Level: Medium). Take the quiz above first; after that, use the study list below to revise every question with its correct answer and a short explanation.
Study list: all 50 questions with answers and explanations
The first record of every government transaction is the:
- A) Bank cash book
- B) Goshwara voucher ✔
- C) Fantbari
- D) Financial statement
Why: The goshwara voucher (गोश्वारा भौचर, journal voucher) is the first record of every transaction. All other books, such as the bank cash book and budget sheet, are posted from it.
म.ले.प. forms are approved by the:
- A) Auditor General ✔
- B) Finance Minister
- C) PSC
- D) NRB
Why: म.ले.प. forms are the accounting forms approved by the Auditor General (महालेखा परीक्षक), so every government office keeps accounts in the same format.
The expenditure-side goshwara voucher form number is:
- A) 103
- B) 203 ✔
- C) 209
- D) 212
Why: On the expenditure side, the goshwara voucher is form 203; on the revenue side it is form 103. The 200 series covers expenditure and the 100 series revenue.
The bank cash book records:
- A) Only salaries
- B) Receipts and payments with balance ✔
- C) Only revenue
- D) Only assets
Why: The bank cash book records all receipts and payments through bank and cash, with a running balance, so the office always knows how much money it has.
A statement of expenditure by budget head is the:
- A) Fantbari ✔
- B) Maskebari
- C) Dharauti
- D) Beruju
Why: Fantbari (खर्चको फाँटबारी) is the statement of expenditure by budget head, sent regularly to the treasury office.
A monthly summary such as outstanding advances is the:
- A) Maskebari ✔
- B) Goshwara
- C) Budget sheet
- D) Index
Why: Maskebari (मास्केबारी) is a monthly summary statement, for example of advances (पेश्की) not yet settled.
Matching the cash book with the bank statement is:
- A) Bank reconciliation ✔
- B) Budget release
- C) Audit
- D) Darta
Why: Bank reconciliation (बैंक हिसाब मिलान) compares the office cash book balance with the bank statement and explains any difference.
The budget sheet shows:
- A) Allocation, release, spending and balance ✔
- B) Only staff list
- C) Tax rates
- D) Court cases
Why: The budget sheet (budget account) shows, for each budget head, the amount allocated, released, spent and still remaining.
The 600-series forms are for:
- A) Deposits (धरौटी) ✔
- B) Revenue
- C) Audit
- D) Budget
Why: The 600-series म.ले.प. forms are used for deposit (धरौटी) accounting, such as bid bonds and security deposits.
The 100-series forms are for:
- A) Revenue ✔
- B) Expenditure
- C) Stores
- D) Audit
Why: The 100-series forms are for revenue accounting, such as the revenue voucher (103) and the revenue bank cash book.
Cheques issued but not presented cause a difference that is shown in:
- A) Bank reconciliation ✔
- B) Fantbari
- C) Tok
- D) Report
Why: When cheques are issued but not yet cashed, the bank balance is higher than the cash book. Bank reconciliation explains this difference.
The annual statement of budget and expenditure is the:
- A) Financial statement (आर्थिक विवरण) ✔
- B) Goshwara
- C) Maskebari
- D) Darta book
Why: The financial statement (आर्थिक विवरण) prepared at year end shows the year's budget, release and expenditure by budget head.
Goshwara voucher uses which system?
- A) Double entry ✔
- B) Single entry
- C) No entry
- D) Barter
Why: The goshwara voucher uses double entry: each transaction has a debit and an equal credit, which helps find errors.
The 400-series forms relate to:
- A) Stores and assets ✔
- B) Revenue
- C) Deposit
- D) Audit
Why: The 400-series forms relate to stores and assets (जिन्सी तथा सम्पत्ति), such as the jinsi register and receipt reports.
After the goshwara voucher, entries are posted to:
- A) Bank cash book and budget sheet ✔
- B) Newspaper
- C) Citizen charter
- D) Notice board
Why: From the goshwara voucher, entries are posted to subsidiary books: mainly the bank cash book and the budget sheet.
Nepal's fiscal year begins on:
- A) 1 Shrawan ✔
- B) 1 Baisakh
- C) 1 Magh
- D) 1 Ashwin
Why: Nepal's fiscal year begins on 1 Shrawan and ends on the last day of Ashadh, so accounts are closed in mid-July.
Nepal's fiscal year ends on the last day of:
- A) Ashadh ✔
- B) Chaitra
- C) Poush
- D) Ashwin
Why: The fiscal year ends on the last day of Ashadh. Unspent budget lapses then, and year-end statements are prepared.
In Nepal, "म.ले.प." forms are the forms prescribed by the:
- A) Office of the Auditor General ✔
- B) Election Commission
- C) Supreme Court
- D) Nepal Rastra Bank
Why: म.ले.प. stands for महालेखा परीक्षक (Auditor General). These forms are prescribed by the Office of the Auditor General for government accounts.
Government accounts in Nepal are kept under which system?
- A) Double-entry system ✔
- B) Single-entry system
- C) Barter system
- D) No system
Why: Government accounts are kept under the double-entry system: every goshwara voucher has matching debit and credit entries.
In double entry, every transaction affects at least:
- A) Two accounts ✔
- B) One account
- C) Three accounts
- D) Five accounts
Why: In double entry, every transaction affects at least two accounts: one is debited and another credited by the same amount.
An advance given to staff for official work is called:
- A) Peski ✔
- B) Beruju
- C) Dharauti
- D) Rajaswa
Why: Peski is an advance that must be settled.
Clearing an advance by submitting bills is called:
- A) Farchyot (settlement) ✔
- B) Beruju
- C) Lilam
- D) Darta
Why: Advances must be settled with proper bills.
An irregularity found in audit is called:
- A) Beruju ✔
- B) Peski
- C) Goshwara
- D) Fantbari
Why: Beruju is an irregularity or objection found in an audit, such as spending without proper documents or procedure.
Final (external) audit of government accounts is done by the:
- A) Office of the Auditor General ✔
- B) Ministry of Finance
- C) CIAA
- D) Nepal Police
Why: The Auditor General carries out the final audit.
Internal audit of government offices is done by the:
- A) Treasury and Accounts Controller Office ✔
- B) Auditor General only
- C) Supreme Court
- D) Ward office
Why: Treasury and Accounts Controller Offices do internal audit.
The central body that keeps the government's consolidated accounts is the:
- A) Financial Comptroller General Office (FCGO) ✔
- B) Nepal Rastra Bank
- C) Election Commission
- D) PSC
Why: FCGO prepares the consolidated financial statement.
The system in which all government payments are made from a single treasury account is:
- A) Treasury Single Account (TSA) ✔
- B) Petty cash
- C) Barter
- D) Hundi
Why: TSA centralises government cash management.
Money kept as security, such as bid bonds, is called:
- A) Dharauti (deposit) ✔
- B) Revenue
- C) Grant
- D) Peski
Why: Deposits are returned or forfeited as per rules.
Government income from taxes and fees is called:
- A) Revenue (Rajaswa) ✔
- B) Expenditure
- C) Peski
- D) Beruju
Why: Government income from taxes, fees, fines and charges is called revenue (राजस्व).
Expenditure on salaries, allowances and office running is:
- A) Recurrent (current) expenditure ✔
- B) Capital expenditure
- C) Financing
- D) Deposit
Why: Recurrent spending is for regular operations.
Expenditure on buildings, roads and machinery is:
- A) Capital expenditure ✔
- B) Recurrent expenditure
- C) Peski
- D) Revenue
Why: Spending on buildings, roads and machinery is capital expenditure because it creates lasting assets. Salaries and office costs are recurrent expenditure.
Loan repayment and investment in shares are recorded under:
- A) Financing ✔
- B) Recurrent expenditure
- C) Revenue
- D) Deposit
Why: Financing covers loans and investments.
The book that records small daily cash expenses is the:
- A) Petty cash book ✔
- B) Jinsi register
- C) Darta register
- D) Leave register
Why: Petty cash book records minor payments.
Bank reconciliation is done to match the:
- A) Cash book balance with the bank statement ✔
- B) Attendance with salary
- C) Budget with population
- D) Store with darta
Why: It explains differences between the two balances.
A cheque issued but not yet presented to the bank causes the bank balance to be:
- A) Higher than the cash book balance ✔
- B) Lower than the cash book balance
- C) Equal to it
- D) Zero
Why: The bank has not yet paid it out.
Bank charges not yet recorded in the cash book make the bank balance:
- A) Lower than the cash book balance ✔
- B) Higher than the cash book balance
- C) Equal
- D) Double
Why: The bank has deducted the charges already.
Unspent budget at the end of the fiscal year:
- A) Lapses (freezes) ✔
- B) Is given to staff
- C) Doubles automatically
- D) Goes to the ward office
Why: Unspent appropriations lapse at year-end.
The document authorising an office to spend from its budget is the:
- A) Budget release / spending authority ✔
- B) Tender notice
- C) Circular only
- D) Citizen charter
Why: Offices spend only within the authority given.
The computerised system used for government accounting in Nepal is:
- A) CGAS ✔
- B) PAMS only
- C) SWIFT
- D) GPS
Why: The Computerized Government Accounting System records transactions.
Before payment, every bill must be:
- A) Checked and approved by the authorised officer ✔
- B) Paid immediately without checking
- C) Sent to the media
- D) Destroyed
Why: Proper approval prevents irregular payments.
Fantbari shows expenditure classified by:
- A) Budget head (sub-head and expense code) ✔
- B) Staff name
- C) Date only
- D) District only
Why: Fantbari analyses spending by head.
Maskebari is prepared:
- A) Monthly ✔
- B) Every five years
- C) Daily
- D) Never
Why: Maskebari is the monthly statement.
The law that governs government financial procedure is the:
- A) Financial Procedure and Fiscal Responsibility Act 2076 ✔
- B) Labour Act 2074
- C) Company Act 2063
- D) Banking Offence Act 2064
Why: It governs budget, accounts and responsibility.
Who is the account-responsible officer of an office?
- A) The head of the office ✔
- B) The driver
- C) The store keeper
- D) The office assistant
Why: The chief is responsible for accounts and spending.
The officer who keeps accounts and prepares vouchers is the:
- A) Accountant ✔
- B) Driver
- C) Gatekeeper
- D) Sweeper
Why: The accountant keeps the office accounts, prepares vouchers and maintains the cash book and other financial records.
When cash is deposited into the bank, the bank cash book shows:
- A) A decrease in cash and an increase in bank ✔
- B) An increase in both cash and bank
- C) A decrease in both
- D) No change
Why: Money moves from cash to bank.
A receipt issued for money received by an office is a:
- A) Receipt (रसिद) ✔
- B) Tippani
- C) Circular
- D) Notice
Why: A receipt proves payment received.
The annual statement showing budget, release and spending of an office is the:
- A) Annual financial statement ✔
- B) Daily attendance
- C) Darta register
- D) Vehicle log book
Why: It summarises the year's finances.
Settling audit objections (beruju) means:
- A) Clearing them with proof or recovery ✔
- B) Ignoring them
- C) Adding more objections
- D) Closing the office
Why: Beruju must be cleared through proper response.
A record of all advances still unsettled is useful to:
- A) Track outstanding peski ✔
- B) Count staff attendance
- C) Register letters
- D) Issue citizenship
Why: Outstanding advances must be followed up.