Office Management notes for Lok Sewa: office procedures, records and filing, darta-chalani, correspondence and letter writing, meetings and minutes, office equipment, and customer service in public offices. These topics are very important for Kharidar and Nayab Subba papers. Notes follow the syllabus, use simple language and include sample formats where they help. Practise with the matching quizzes after reading.
Jinsi means the goods and property of a government office: stationery, furniture, computers, vehicles and other equipment. Managing jinsi properly protects public property and prevents misuse. This note explains the types of jinsi, the records and forms used, annual inspection, auction of unusable goods and the main methods of public procurement.
Every government office spends public money and must keep proper accounts. Assistant-level staff help prepare vouchers, keep advance records and respond to audit. The word beruju, meaning irregularities found in audit, is very common in Lok Sewa papers. This note explains how government accounting works, from budget release to audit and settling beruju.
Kharidar final stage interview (30 marks): 30 common questions with sample answers on introduction, job knowledge, situations and current affairs, plus tips.
Kharidar Paper III units 4.5–4.6: tax deduction at source under chapter 17 of the Income Tax Act 2058 and section 8 of the Audit Act 2075 (matters to be audited).
Kharidar Paper III units 4.1, 4.2 and 4.4: auditing (meaning, objectives, types), beruju and its settlement, and the Financial Procedures and Fiscal Accountability Act 2076.
Many decisions in government offices are made in meetings of committees and boards. Assistant-level staff prepare the notice and agenda, check the quorum and write the minutes. This note explains the parts of a meeting, key terms such as quorum and casting vote, how minutes are written, and the related document called a muchulka.
Kharidar Paper III units 3.1 and 3.3: public procurement (objectives, importance, methods, process, PPMO, e-GP) and the Public Assets Management System (PAMS).
Kharidar Paper III unit 2.4: goshwara voucher, bank cash book, budget sheet, maskebari, expenditure fantbari, bank reconciliation and financial statements, with म.ले.प. form numbers.
A government office is only as good as its records. Good filing means any letter, decision or document can be found quickly when needed, even years later. This note explains filing, classification methods, types of filing systems, indexing, the life cycle of records and how records are kept safe, as asked in the Kharidar and Nayab Subba exams.
Kharidar Paper III unit 2.3: Chart of Accounts (economic codes), Treasury Single Account (TSA), RMIS, CGAS, SuTRA and deposit (धरौटी) accounting.
