Jinsi means the goods and property of a government office: stationery, furniture, computers, vehicles and other equipment. Managing jinsi properly protects public property and prevents misuse. This note explains the types of jinsi, the records and forms used, annual inspection, auction of unusable goods and the main methods of public procurement.
1. Meaning and types of jinsi
- Jinsi is the movable property and goods owned by a government office.
- Jinsi management means buying, receiving, recording, storing, issuing, maintaining and disposing of these goods properly.
- The person in charge is usually the store keeper (bhandarpal) or the jinsi section.
| Consumable goods (kharcha bhaine) | Non-consumable goods (kharcha nahune) |
|---|---|
| Used up after use | Last a long time and are used again and again |
| Paper, pens, ink, fuel, cleaning materials | Furniture, computers, printers, vehicles, almirahs |
| Recorded as issued and spent | Recorded with code numbers; tracked until disposal |
2. Records and process
| Step | Record / form |
|---|---|
| Demand | Section fills a demand form (maag faaram) for needed goods |
| Purchase | Goods are bought following the public procurement rules |
| Receipt | Goods are checked and entered through a receipt (daakhila) report |
| Recording | Entered in the jinsi register (jinsi khata), separately for consumable and non-consumable goods |
| Issue | Goods are issued against the approved demand form and recorded |
| Handover | When staff are transferred, they hand over goods in their charge (bujhaarath) |
Financial and jinsi procedures are set mainly by the Financial Procedures and Fiscal Accountability Act 2076 and its Regulation 2077.
3. Inspection, maintenance and auction
- A jinsi inspection is done every year to check that goods in the register actually exist and are in good condition.
- The inspection report lists goods that are usable, need repair or are unusable.
- Unusable or surplus goods are disposed of by auction (lilaam) according to the rules, and the money goes to the government treasury.
- Lost or damaged goods due to negligence must be recovered from the responsible person.
- Regular maintenance keeps equipment and vehicles in working order.
4. Public procurement basics
- Government purchases follow the Public Procurement Act 2063 and the Public Procurement Regulation 2064.
- The Public Procurement Monitoring Office (PPMO) monitors procurement.
- Common methods: direct purchase (small amounts), sealed quotation, open competitive bidding (tender) and e-bidding through the electronic government procurement (e-GP) system.
- Procurement must be competitive, transparent and fair, giving value for money.
5. Classification of jinsi in practice
| Type | Examples | Where recorded | What happens at year end |
|---|---|---|---|
| Consumable (खर्च भएर जाने) | Paper, ink, pens, fuel | Consumable goods register | Balance carried forward; used items written off |
| Non-consumable (खर्च भएर नजाने) | Furniture, computers, vehicles | Non-consumable register and asset list (PAMS) | Checked in annual inspection; condition noted |
| Unusable or damaged | Broken chairs, old printers | Marked in inspection report | Recommended for auction (लिलाम) or write-off |
6. Step-by-step store procedure
- Section asks for goods using a demand form (माग फारम).
- Store keeper checks stock and issues goods; the receiver signs.
- Entry is made in the correct register on the same day.
- New purchases follow the Public Procurement Act, 2063 and are entered on receipt (दाखिला).
- On transfer or retirement, goods in a person’s charge are handed over with a handover form (हस्तान्तरण).
- Every year a jinsi inspection checks that recorded goods exist and are usable.
- Unusable goods are disposed of by auction under the FPFA Regulation, 2077.
7. How this topic is asked in the exam
Objective questions ask the difference between consumable and non-consumable goods, the name of a form (माग फारम, हस्तान्तरण फारम), who does the annual inspection and how unusable goods are disposed of. Subjective questions often ask “Explain the process of jinsi management in a government office” or “What problems are seen in store management and how can they be solved?” A good answer gives the steps in order and ends with suggestions such as computerised records and regular inspection.
📌 Key points to remember
- Jinsi is the goods and movable property of a government office.
- Consumable goods are used up; non-consumable goods last long.
- Demand form → purchase → receipt (daakhila) → jinsi register → issue.
- Staff hand over goods in their charge when transferred (bujhaarath).
- Annual jinsi inspection checks the existence and condition of goods.
- Unusable goods are disposed of by auction (lilaam).
- Rules: Financial Procedures and Fiscal Accountability Act 2076 and Regulation 2077.
- Procurement: Public Procurement Act 2063, Regulation 2064; PPMO; e-GP for e-bidding.
Test yourself: Jinsi Management (Government Store and Property)
Practise Meaning and types of jinsi, Inspection, maintenance and auction and Public procurement basics with 50 questions. Each attempt picks 25 at random.