Tippani Lekhan: Note Quiz

A tippani is mainly prepared to:

• A) Explain a matter and propose a decision ✔
• B) Advertise a vacancy
• C) Record attendance
• D) Count stock

Why: A tippani (टिप्पणी) is an official note on a file that explains a matter and proposes a decision to the authority. Vacancy notices, attendance and stock counts are different office tasks.

Who usually prepares a tippani?

• A) Dealing staff of the section ✔
• B) The visitor
• C) The minister only
• D) The auditor

Why: The dealing staff of the section that handles the matter, often a Kharidar, Nayab Subba or Section Officer, prepares the tippani and sends it up to the decision maker.

The one-line summary at the top of a tippani is the:

• A) Subject (bishaya) ✔
• B) Proposal
• C) Signature
• D) Background

Why: The subject (विषय) is a one-line summary of the matter at the top of the tippani, for example 'approval of vehicle repair cost', so the reader knows at once what it is about.

The part that clearly states what decision is suggested is the:

• A) Proposal (prastav) ✔
• B) Heading
• C) Background
• D) Reference

Why: The proposal (प्रस्ताव) comes at the end and states exactly what decision is suggested, such as the amount, the party and the action, so the authority can approve it easily.

Citing the relevant Act or rule in a tippani gives its:

• A) Legal basis ✔
• B) Signature
• C) Heading
• D) Date

Why: Citing the Act, rule, directive or budget head gives the tippani its legal basis. It shows the proposed decision is allowed by law, which protects the decision maker.

A tippani that only informs the authority is a(n):

• A) Jankari tippani ✔
• B) Nirnayartha tippani
• C) Detailed tippani
• D) Tok adesh

Why: A jankari (जानकारी) tippani only informs the authority about a matter and does not ask for a decision. A nirnayartha tippani asks for a decision.

A tippani asking for a decision is a(n):

• A) Nirnayartha tippani ✔
• B) Jankari tippani
• C) Muchulka
• D) Bodhartha

Why: A nirnayartha (निर्णयार्थ) tippani is written to get a decision from the authority. Most tippanis in an office are of this type.

Which is a feature of a good tippani?

• A) Long and emotional
• B) Brief and factual ✔
• C) Without legal basis
• D) Without proposal

Why: A good tippani is brief, factual, impartial and based on law, with numbered paragraphs and a clear proposal. Long, emotional notes without law or a proposal are weak.

Paragraphs in a tippani should be:

• A) Numbered ✔
• B) Unnumbered and mixed
• C) In poetry
• D) Only one paragraph always

Why: Paragraphs are numbered so the authority or a later reader can refer to a specific point easily, for example 'as stated in paragraph 2'.

When the authority writes "sadar", it means:

• A) Rejected
• B) Approved as proposed ✔
• C) Sent back
• D) Kept pending

Why: Sadar (सदर) means the proposal is approved as written. The authority can also write a different order instead, or send the file back for more details.

A short order written by an officer on a letter or file is a:

• A) Tok adesh ✔
• B) Tippani
• C) Chalani
• D) Muchulka

Why: A tok adesh (तोक आदेश) is a short order written by an officer on a letter or file, such as 'for action' or 'please discuss', telling who should do what.

After a tippani is approved, the next step is usually to:

• A) Prepare letters to carry out the decision ✔
• B) Destroy the file
• C) Hide the decision
• D) Start a new tippani

Why: After approval, the dealing section prepares the letters needed to carry out the decision and sends them through chalani. The approved tippani stays in the file.

Where is the decision on a tippani written?

• A) On the tippani itself ✔
• B) On a notice board
• C) In a newspaper
• D) In a personal diary

Why: The authority writes the decision on the tippani itself, with signature and date. This keeps the reasons and the decision together as one permanent record.

The background part of a tippani explains:

• A) How the matter arose ✔
• B) The officer's salary
• C) The weather
• D) Holiday list

Why: The background explains how the matter arose, for example a letter, application or order, with its reference number and date.

A tippani should be written in:

• A) Formal language ✔
• B) Slang
• C) Poetry
• D) Code words

Why: A tippani is an official document, so it uses formal, polite and impersonal language. Slang, poetry or code words are never used.

Which order of parts is correct?

• A) Proposal, background, subject
• B) Subject, background, analysis, proposal ✔
• C) Signature, subject, proposal
• D) Analysis, signature, subject

Why: The usual order is subject, background, analysis, legal basis and then the proposal, followed by the signature. The decision is written by the authority at the end.

An approved tippani should be:

• A) Kept in the file as evidence ✔
• B) Changed later
• C) Removed
• D) Given to the public freely

Why: An approved tippani is kept in the file as evidence of the decision. It must not be changed or removed later, because audits and courts may rely on it.

For complex policy matters, which tippani is used?

• A) Detailed tippani ✔
• B) Simple tippani
• C) Information note only
• D) Peon book

Why: For complex or policy matters, a detailed tippani is used, with full background, analysis, options and legal basis. Routine matters need only a short tippani.

A tippani is usually written in which person?

• A) First person
• B) Second person
• C) Third person ✔
• D) No person

Why: A tippani is usually written in the third person, an impersonal style such as 'it is submitted that...', instead of personal 'I think' statements.

Earlier decisions cited in a tippani are called:

• A) Precedents ✔
• B) Advertisements
• C) Receipts
• D) Invoices

Why: Earlier decisions on similar matters are called precedents (नजिर or पूर्व निर्णय). Citing them helps the office decide consistently.

In Nepali, note writing is:

• A) टिप्पणी लेखन ✔
• B) पत्र लेखन
• C) प्रतिवेदन लेखन
• D) सूचना लेखन

Why: Note writing is टिप्पणी लेखन. पत्र लेखन is letter writing, प्रतिवेदन लेखन is report writing, and सूचना लेखन is notice writing.

In Nepali, proposal in a tippani is:

• A) प्रस्ताव ✔
• B) विषय
• C) पृष्ठभूमि
• D) बोधार्थ

Why: Proposal is प्रस्ताव. विषय is the subject, पृष्ठभूमि is the background, and बोधार्थ is a copy sent for information.

In Nepali, decision-seeking tippani is:

• A) निर्णयार्थ टिप्पणी ✔
• B) जानकारी टिप्पणी
• C) परिपत्र
• D) तोक आदेश

Why: A decision-seeking tippani is निर्णयार्थ टिप्पणी. जानकारी टिप्पणी only informs, परिपत्र is a circular, and तोक आदेश is a short order on a file.

In Nepali, information tippani is:

• A) जानकारी टिप्पणी ✔
• B) निर्णयार्थ टिप्पणी
• C) ताकेता
• D) सूचना

Why: An information tippani is जानकारी टिप्पणी. ताकेता means a reminder letter, and सूचना means a notice.

'Manjur' on a tippani means:

• A) Approved ✔
• B) Rejected
• C) Pending
• D) Returned

Why: Manjur (मन्जुर) means approved, just like sadar. It shows the authority accepts the proposal as written.

A tippani passes:

• A) Upward to the decision maker ✔
• B) Downward to citizens
• C) Outside to newspapers
• D) Nowhere

Why: A tippani moves upward through the hierarchy, from the dealing staff through the supervisor to the officer who has authority to decide.

The heading of a tippani contains:

• A) Name of office, section and date ✔
• B) The decision
• C) Annex
• D) Bodhartha

Why: The heading gives the name of the office, the section and the date, so the tippani can be identified and filed correctly.

Facts, problems and points to consider are in the:

• A) Analysis ✔
• B) Subject
• C) Signature
• D) Heading

Why: The analysis part sets out the facts, problems and points the authority should consider, based on documents, before the legal basis and proposal.

Budget head mentioned in a tippani is part of:

• A) Legal/financial basis ✔
• B) Signature
• C) Heading
• D) Subject

Why: Mentioning the budget head and available amount is part of the legal and financial basis. It shows that money is available for the proposed spending.

A routine matter needs a:

• A) Simple (short) tippani ✔
• B) Detailed tippani
• C) Report
• D) Circular

Why: Routine matters need only a simple, short tippani of a few lines. A detailed tippani is used for complex or policy matters.

Personal feelings in a tippani are:

• A) Not allowed; it must be factual and impartial ✔
• B) Required
• C) Encouraged
• D) The main part

Why: A tippani must be factual and impartial. Personal feelings or bias are not allowed, because the decision must be based on facts and law.

Why should a tippani have a clear proposal at the end?

• A) So the authority can decide easily ✔
• B) To hide facts
• C) To delay
• D) For decoration

Why: A clear proposal at the end tells the authority exactly what to approve, so the decision can be made quickly and without confusion.

A tok adesh such as 'please discuss' is written:

• A) On a letter or file ✔
• B) In a newspaper
• C) On the notice board
• D) In the budget

Why: A tok adesh is written on the letter or file itself, often in the margin, so the instruction stays with the document it is about.

The approved tippani should never be:

• A) Removed or changed ✔
• B) Kept on file
• C) Used as evidence
• D) Read

Why: The approved tippani must never be removed or changed. It is a permanent record and evidence of how and why the decision was made.

The authority can approve or:

• A) Write a different order ✔
• B) Only approve
• C) Never decide
• D) Ask the citizen to decide

Why: The authority is not bound by the proposal. He or she can approve it, change it or write a different order on the tippani, with reasons.

A tippani becomes a permanent record of:

• A) Why and how the decision was made ✔
• B) Staff salaries
• C) Weather
• D) Elections

Why: Because background, analysis, legal basis and decision are all on one document, the tippani becomes a permanent record of why and how the decision was made.

The salutation in a Nepali tippani usually starts with:

• A) "Shriman ... jyu" ✔
• B) "Dear friend"
• C) "Hello"
• D) No salutation ever

Why: A Nepali tippani usually begins with a formal address such as 'श्रीमान् ... ज्यू', followed by the post of the officer to whom it is submitted.

"...so it is submitted for decision" appears in the:

• A) Proposal ✔
• B) Heading
• C) Background
• D) Subject

Why: The words '...so it is submitted for decision' (निर्णयार्थ पेश गरेको छु) close the proposal, the last part before the signature.

Which is the first part after heading and subject?

• A) Background ✔
• B) Proposal
• C) Decision
• D) Signature

Why: After the heading and subject comes the background, which explains how the matter came to the office.

Third-person writing in a tippani means:

• A) Formal, impersonal language ✔
• B) Writing about yourself as 'I'
• C) Slang
• D) Poetry

Why: Third-person writing means formal, impersonal language that focuses on the matter, not on the writer, for example 'it appears that...' instead of 'I feel...'.

Options in a tippani are included:

• A) If there are possible choices ✔
• B) Never
• C) Always ten
• D) Only in letters

Why: Options are included only when there are real choices, for example two ways to solve a problem. They help the authority compare before deciding.

A tippani is prepared on a:

• A) File ✔
• B) Notice board
• C) Visitor book
• D) Cash book

Why: A tippani is prepared on the file of the matter, so all related letters and the decision stay together in one place.

Reference number and date of the original letter appear in the:

• A) Background ✔
• B) Proposal
• C) Decision
• D) Bodhartha

Why: The reference number and date of the original letter are given in the background, so anyone can trace where the matter started.

For a policy matter, the tippani should include:

• A) Full analysis ✔
• B) One word
• C) No law
• D) No proposal

Why: A policy matter affects many people or future decisions, so the tippani needs full analysis: facts, options, legal basis and likely effects.

Who forwards the tippani after preparing it?

• A) The dealing staff through the supervisor ✔
• B) The citizen
• C) The bank
• D) The auditor

Why: The dealing staff forward the tippani through their supervisor, who may add comments, before it reaches the decision maker.

A tippani without legal basis is:

• A) Weak and may lead to an unlawful decision ✔
• B) Better
• C) Required
• D) Faster and fine

Why: Without a legal basis, the authority cannot check if the decision is allowed. This can lead to an unlawful decision, audit objections (beruju) or legal action.

After approval, letters are prepared by:

• A) The dealing section ✔
• B) The citizen
• C) The auditor
• D) The minister personally

Why: The dealing section that handled the tippani prepares the letters to carry out the decision and sends them through the chalani process.

Numbered paragraphs make a tippani:

• A) Easy to refer to ✔
• B) Confusing
• C) Longer
• D) Secret

Why: Numbered paragraphs make it easy to refer to a point, for example when the authority writes 'approve as in paragraph 4'.

Which part tells how the matter arose?

• A) Background ✔
• B) Proposal
• C) Signature
• D) Decision

Why: The background tells how the matter arose: the letter, application or order that started it, with the reference number and date.

Precedents mean:

• A) Earlier decisions on similar matters ✔
• B) Future plans
• C) Budget heads
• D) Staff names

Why: Precedents are earlier decisions on similar matters. Citing them helps keep decisions consistent and fair across similar cases.