About this quiz
50 questions covering every section of the note.
This Lok Sewa practice set has 50 multiple-choice questions (Subject: Office Management · For: Kharidar, Nayab Subba, Section Officer · Level: Easy). Take the quiz above first; after that, use the study list below to revise every question with its correct answer and a short explanation.
Study list: all 50 questions with answers and explanations
The list of matters to be discussed in a meeting is the:
- A) Agenda (karyasuchi) ✔
- B) Minutes
- C) Quorum
- D) Muchulka
Why: The agenda (कार्यसूची) lists the matters to be discussed, in order. It is sent with the meeting notice so members can prepare.
The minimum number of members needed for a valid meeting is the:
- A) Quorum ✔
- B) Majority
- C) Agenda
- D) Motion
Why: The quorum (गणपूरक संख्या) is the minimum number of members who must be present for the meeting to take valid decisions, often 50% or as the rules say.
If the quorum is not met, the meeting:
- A) Cannot take valid decisions ✔
- B) Takes decisions anyway
- C) Doubles its members
- D) Ends the committee
Why: Without the quorum, the meeting cannot take valid decisions, so it must be postponed to another date.
The written record of decisions of a meeting is called:
- A) Minutes ✔
- B) Agenda
- C) Notice
- D) Tippani
Why: Minutes (माइन्युट/निर्णय) are the official written record of who attended, what was discussed and what was decided.
Minutes are written in the:
- A) Minute book (nirnaya pustika) ✔
- B) Darta kitab
- C) Jinsi khata
- D) Cash book
Why: Minutes are written in the minute book (निर्णय पुस्तिका), a bound register kept as a permanent record.
Who usually prepares the notice, agenda and minutes?
- A) Member secretary ✔
- B) Visitor
- C) Store keeper
- D) Driver
Why: The member secretary (सदस्य सचिव) prepares the notice, agenda and minutes, on the chairperson's instruction.
Who leads the meeting and keeps order?
- A) Chairperson ✔
- B) Member secretary
- C) Peon
- D) Auditor
Why: The chairperson (अध्यक्ष) opens and leads the meeting, keeps order, lets members speak and declares decisions.
The chairperson's extra vote to break a tie is called:
- A) Casting vote ✔
- B) Proxy vote
- C) Secret vote
- D) Veto
Why: When votes are equal, the chairperson can give a casting vote (निर्णायक मत) to decide the matter.
Majority usually means:
- A) More than half of members present ✔
- B) All members
- C) One-third of members
- D) Only the chairperson
Why: A simple majority means more than half of the members present and voting.
Postponing a meeting to another time is called:
- A) Adjournment ✔
- B) Resolution
- C) Quorum
- D) Motion
Why: Adjournment (स्थगन) means postponing the meeting or its remaining business to another time.
A formal suggestion put before a meeting for decision is a:
- A) Proposal (motion) ✔
- B) Minute
- C) Notice
- D) Muchulka
Why: A proposal (motion, प्रस्ताव) is a formal suggestion put to the meeting for discussion and decision.
A meeting called for an urgent matter is a(n):
- A) Extraordinary (special) meeting ✔
- B) Ordinary meeting
- C) Informal chat
- D) Annual meeting only
Why: An extraordinary (special, विशेष) meeting is called outside the regular schedule for an urgent matter.
The notice of a meeting must include:
- A) Date, time, place and agenda ✔
- B) Members' salaries
- C) Budget of the country
- D) Officer's family details
Why: The notice must give the date, time and place, and the agenda, so members know when to come and what will be discussed.
Who signs the minutes?
- A) Members present and the chairperson ✔
- B) Only visitors
- C) Nobody
- D) Only the peon
Why: Members present sign the minutes to show attendance and agreement, and the chairperson confirms them.
After the meeting, decisions are sent for action through:
- A) Letters (chalani) ✔
- B) Rumours
- C) Social media only
- D) Telephone only without record
Why: Decisions are sent to the people or offices responsible through official letters, registered in the dispatch (चलानी) book.
A written record of on-the-spot facts signed by witnesses is a:
- A) Muchulka ✔
- B) Tippani
- C) Agenda
- D) Circular
Why: A muchulka (मुचुल्का) is a written record made on the spot of what was seen or done, signed by those present as witnesses.
A muchulka is commonly made during:
- A) Seizure or inspection of goods ✔
- B) Staff birthday
- C) Budget speech
- D) Holiday announcement
Why: A muchulka is made during seizures, inspections, handovers or opening sealed items, to prove what happened on the spot.
Which is NOT usually written in the minutes?
- A) Names of those present
- B) Decisions taken
- C) Date and place
- D) Personal opinions of the peon ✔
Why: Minutes record attendance, agenda and decisions. Personal opinions of people who are not members, like the peon, do not belong there.
Decisions in the minutes should be written:
- A) Clearly and briefly in numbered points ✔
- B) As long stories
- C) In code words
- D) Without dates
Why: Write decisions clearly and briefly in numbered points, so each one can be acted on and checked later.
A formal meeting differs from an informal one because it has:
- A) Rules, notice, agenda and minutes ✔
- B) No purpose
- C) No members
- D) No decisions
Why: A formal meeting follows rules: it has proper notice, an agenda, a quorum and written minutes. An informal meeting does not.
In Nepali, agenda is:
- A) कार्यसूची ✔
- B) निर्णय पुस्तिका
- C) गणपूरक संख्या
- D) मुचुल्का
Why: Agenda is कार्यसूची in Nepali.
In Nepali, quorum is:
- A) गणपूरक संख्या ✔
- B) कार्यसूची
- C) बहुमत
- D) निर्णय
Why: Quorum is गणपूरक संख्या in Nepali.
In Nepali, minute book is:
- A) निर्णय पुस्तिका ✔
- B) दर्ता किताब
- C) जिन्सी खाता
- D) नगदी किताब
Why: Minute book is निर्णय पुस्तिका in Nepali.
In Nepali, notice of a meeting is:
- A) सूचना ✔
- B) मुचुल्का
- C) प्रस्ताव
- D) बोधार्थ
Why: Notice of a meeting is बैठकको सूचना in Nepali.
A meeting is a gathering of:
- A) Two or more people called properly to discuss and decide ✔
- B) One person
- C) Random crowd
- D) Only family
Why: A meeting is two or more people called in the proper way to discuss matters and take decisions.
Regular meetings held as scheduled are:
- A) Ordinary meetings ✔
- B) Extraordinary meetings
- C) Informal chats
- D) Rallies
Why: Ordinary (regular) meetings are held on a fixed schedule, such as a monthly staff meeting.
A board meeting is an example of a:
- A) Formal meeting ✔
- B) Informal chat
- C) Rally
- D) Picnic
Why: A board meeting follows rules on notice, quorum and minutes, so it is a formal meeting.
Notice must be sent:
- A) In time as required by rules ✔
- B) After the meeting
- C) Never
- D) Only verbally always
Why: Notice must be sent in the time the rules require, so members can arrange to attend and prepare.
Documents for each agenda item should be:
- A) Attached or made ready ✔
- B) Hidden
- C) Destroyed
- D) Given after the meeting
Why: Papers for each agenda item should be attached or made ready, so members can make informed decisions.
The member secretary sends notice on the instruction of:
- A) The chairperson ✔
- B) A visitor
- C) The auditor
- D) The bank
Why: The member secretary sends the notice on the chairperson's instruction.
A proposal accepted by the meeting becomes a:
- A) Resolution / decision ✔
- B) Notice
- C) Agenda
- D) Muchulka
Why: When the meeting accepts a proposal, it becomes a resolution (decision) and is written in the minutes.
If 9 members are present, a simple majority is at least:
- A) 5 ✔
- B) 4
- C) 9
- D) 3
Why: More than half of 9 is more than 4.5, so at least 5 votes are needed.
A casting vote is used when:
- A) Votes are tied ✔
- B) Everyone agrees
- C) No one is present
- D) Quorum is missing
Why: The chairperson uses the casting vote only when the votes for and against are equal (tied).
Decisions without quorum are:
- A) Not valid ✔
- B) Valid
- C) Better
- D) Automatic
Why: Decisions taken without the required quorum are not valid and can be challenged.
Minutes record:
- A) Meeting number, date, time, place, attendance, agenda and decisions ✔
- B) Only snacks
- C) Members' salaries
- D) Weather
Why: Minutes record the meeting number, date, time and place, attendance, agenda items and the decisions taken.
Who confirms the minutes by signing?
- A) The chairperson ✔
- B) A visitor
- C) The peon
- D) The auditor
Why: The chairperson confirms the minutes by signing, making the record official.
Members present also:
- A) Sign the minutes ✔
- B) Never sign
- C) Write separate minutes
- D) Leave before decisions
Why: Members present also sign the minutes, which proves who attended and took part in decisions.
In Nepali, muchulka is:
- A) मुचुल्का ✔
- B) माइन्युट
- C) सूचना
- D) कार्यसूची
Why: Muchulka is मुचुल्का in Nepali: an on-the-spot written record signed by witnesses.
A muchulka must state:
- A) Date, place, facts found and witnesses' names and signatures ✔
- B) Only the weather
- C) Only the officer's salary
- D) Nothing
Why: A muchulka must state the date, place, facts found and the names and signatures of the witnesses.
Opening of sealed boxes is recorded by a:
- A) Muchulka ✔
- B) Circular
- C) D.O. letter
- D) Gantt chart
Why: Opening sealed boxes, such as tender or ballot boxes, is recorded in a muchulka signed by those present.
Handover of goods may be recorded by a:
- A) Muchulka ✔
- B) Notice
- C) Tippani only
- D) Agenda
Why: When goods or charge are handed over, a muchulka signed by both sides and witnesses records it.
Postponing a meeting is called:
- A) Adjournment ✔
- B) Quorum
- C) Agenda
- D) Resolution
Why: Postponing a meeting is adjournment (स्थगन).
The person who keeps order in a meeting is the:
- A) Chairperson ✔
- B) Member secretary
- C) Visitor
- D) Peon
Why: The chairperson keeps order, controls discussion and conducts voting.
Decisions should be written in:
- A) Numbered, clear, brief points ✔
- B) Long stories
- C) Secret code
- D) Pencil only
Why: Decisions should be written in numbered, clear and brief points, so they are easy to follow and act on.
Who prepares the minutes?
- A) Member secretary ✔
- B) Chairperson only
- C) Guests
- D) Auditor
Why: The member secretary prepares the minutes and keeps the minute book.
An extraordinary meeting is called for:
- A) An urgent matter ✔
- B) A routine schedule
- C) A festival
- D) A picnic
Why: An extraordinary meeting is called for an urgent matter that cannot wait for the next regular meeting.
Which is NOT required for a formal meeting?
- A) Snacks ✔
- B) Notice
- C) Quorum
- D) Minutes
Why: Snacks are optional. A formal meeting needs notice, agenda, quorum, a chairperson and minutes.
Assistant-level staff in meetings usually:
- A) Prepare notice and agenda, check quorum and write minutes ✔
- B) Chair the meeting
- C) Cast the deciding vote
- D) Approve the budget
Why: Assistant staff help by preparing the notice and agenda, checking the quorum and writing the minutes for the member secretary.
A procurement committee meeting is a:
- A) Formal committee meeting ✔
- B) Informal chat
- C) Rally
- D) Training
Why: A procurement committee follows the Public Procurement Act and Rules, with set members and minutes, so its meeting is formal.
Majority means:
- A) More than half of votes of members present ✔
- B) All members
- C) Exactly half
- D) Only the chair
Why: Majority means more than half of the votes of members present. Some decisions may need a special (e.g. two-thirds) majority.