About this quiz
Notice (सूचना), Circular (परिपत्र) and Order (तोक आदेश): Meaning, Format and Differences
This Lok Sewa practice set has 50 multiple-choice questions (Subject: Office Management · For: Kharidar · Level: Medium). Take the quiz above first; after that, use the study list below to revise every question with its correct answer and a short explanation.
Study list: all 50 questions with answers and explanations
A written announcement for the general public is a:
- A) Circular
- B) Notice ✔
- C) Tok
- D) Tippani
Why: A notice (सूचना) is a written announcement meant for the general public or a wide audience, such as vacancy notices, tender notices or office closure notices.
A letter with the same content sent to many offices at once is a:
- A) Notice
- B) Circular ✔
- C) Order
- D) Minute
Why: A circular (परिपत्र) is one letter with the same content sent to many offices or staff at once, usually by a higher office.
A short instruction written by an officer on a received letter is called:
- A) Tok ✔
- B) Darta
- C) Chalani
- D) Bodharth
Why: A tok (तोक) is a short instruction written by an officer on a received letter or file, saying who should act on it and what to do.
"बोधार्थ" in a letter means a copy sent:
- A) For action
- B) For information ✔
- C) For payment
- D) For signature
Why: बोधार्थ means the copy is sent only for information; the receiving office need not act. कार्यार्थ means the copy is sent for action.
A vacancy announcement in a newspaper is a:
- A) Notice ✔
- B) Circular
- C) Tok
- D) Order
Why: A vacancy announcement (विज्ञापन) is a notice, because it informs the general public and invites applications.
Which must be obeyed by the receiver?
- A) Notice
- B) Order ✔
- C) Advertisement
- D) News
Why: An order (आदेश) is binding on the person or office it is addressed to, while a notice mainly informs.
A ministry instruction to all district offices about office hours is a:
- A) Circular ✔
- B) Notice
- C) Tippani
- D) Minute
Why: When a ministry sends the same instruction, such as office hours, to all district offices, it is a circular.
A transfer letter given to an employee is an:
- A) Order ✔
- B) Notice
- C) Circular
- D) Report
Why: A transfer letter is an order: it formally tells a specific employee to move to a new office, and must be followed.
Which is NOT a usual place to publish a notice?
- A) Notice board
- B) Newspaper
- C) Website
- D) Personal diary ✔
Why: Notices are published where the public can see them: notice boards, newspapers, websites or the gazette, not in a personal diary.
Every notice, circular and order should have:
- A) Date and signature ✔
- B) Only a picture
- C) No number
- D) No subject
Why: Every notice, circular and order should have a number, date, subject and the signature of an authorised officer, so it is valid and traceable.
A good notice should be:
- A) Long and complex
- B) Short, clear and timely ✔
- C) Secret
- D) Without date
Why: A good notice is short, clear and timely, so readers understand it quickly and can act before deadlines.
The main purpose of a circular is to:
- A) Inform the public
- B) Send the same instruction to many units ✔
- C) Record minutes
- D) Register letters
Why: A circular sends the same instruction or information to many units at once, so all offices act in the same way.
"आवश्यक कारबाहीका लागि प्रशासन शाखामा" written on a letter is a:
- A) Tok ✔
- B) Notice
- C) Circular
- D) Report
Why: A note like 'आवश्यक कारबाहीका लागि प्रशासन शाखामा' (to the administration section for necessary action) is a tok, assigning the letter.
A tok or order must be within the officer's:
- A) Salary
- B) Authority ✔
- C) Hobby
- D) Leave
Why: A tok or order is valid only if it is within the officer's legal authority; an order outside authority can be challenged.
Circulars are usually issued by:
- A) A higher office ✔
- B) The general public
- C) Newspapers
- D) Political parties
Why: Circulars are usually issued by a higher office, such as a ministry or department, to its subordinate offices.
In Nepali, a notice is called:
- A) सूचना ✔
- B) परिपत्र
- C) तोक
- D) टिप्पणी
Why: A notice is सूचना in Nepali, for example a vacancy सूचना or an auction (लिलाम) सूचना.
In Nepali, a circular is called:
- A) परिपत्र ✔
- B) सूचना
- C) आदेश
- D) मुचुल्का
Why: A circular is परिपत्र in Nepali, usually sent from a ministry or department to many offices.
In Nepali, an order is called:
- A) आदेश ✔
- B) सूचना
- C) परिपत्र
- D) निवेदन
Why: An order is आदेश in Nepali, such as a transfer order (सरुवा आदेश).
A notice is mainly meant for:
- A) The general public or a wide audience ✔
- B) Only one officer
- C) Only the minister
- D) Only the court
Why: A notice is mainly for the general public or a wide audience, to inform many people at the same time.
A circular is usually sent from:
- A) A higher office to its subordinate offices ✔
- B) A citizen to an office
- C) A court to a party
- D) A shop to a customer
Why: A circular usually goes from a higher office to its subordinate offices, carrying the same instruction to all of them.
The legal force of an order is that it:
- A) Must be followed by the person it is addressed to ✔
- B) Is only for information
- C) Can be ignored
- D) Is only advice
Why: An order is binding.
The official government gazette of Nepal is the:
- A) Nepal Rajpatra ✔
- B) Gorkhapatra
- C) Kantipur
- D) Rising Nepal
Why: Laws and official notices are published in the Nepal Rajpatra.
The Nepal Rajpatra is printed by the:
- A) Department of Printing ✔
- B) Ministry of Home Affairs
- C) Election Commission
- D) Nepal Rastra Bank
Why: The government press publishes the gazette.
A place where office notices are displayed is the:
- A) Notice board (सूचना पाटी) ✔
- B) Store room
- C) Cash counter
- D) Record room only
Why: Notices are posted on the notice board.
The part of an official letter that gives its topic is:
- A) Subject (विषय) ✔
- B) Signature
- C) Chalani number
- D) Copy list
Why: The subject line tells what the letter is about.
"पत्र संख्या" in an official letter means:
- A) Letter (file) number ✔
- B) Phone number
- C) Page number
- D) Staff number
Why: It identifies the file or fiscal-year series of the letter.
"बोधार्थ" means the copy is sent:
- A) For information ✔
- B) For action
- C) For payment
- D) For signature
Why: Bodhartha copies are for information only.
"कार्यार्थ" means the copy is sent:
- A) For necessary action ✔
- B) Only for information
- C) For filing only
- D) For return
Why: Karyartha means for action.
A short decision or instruction written on a tippani or letter by an officer is:
- A) Tok ✔
- B) Notice
- C) Circular
- D) Ordinance
Why: A tok gives the next step to staff.
A semi-official letter written in a personal tone between officers is a:
- A) D.O. (demi-official) letter ✔
- B) Circular
- C) Notice
- D) Gazette
Why: D.O. letters are written in a personal but official style.
A short internal written message within the same office is a:
- A) Memo ✔
- B) Gazette
- C) Ordinance
- D) Treaty
Why: Memos are used for internal communication.
A written account of what was discussed and decided in a meeting is the:
- A) Minutes (निर्णय/माइन्युट) ✔
- B) Notice
- C) Bill
- D) Voucher
Why: Minutes record decisions.
A statement given by an office to the media is a:
- A) Press release (प्रेस विज्ञप्ति) ✔
- B) Tippani
- C) Darta
- D) Tok
Why: Press releases inform the public through the media.
A law made by the President when Parliament is not in session is an:
- A) Ordinance (अध्यादेश) ✔
- B) Circular
- C) Notice
- D) Directive
Why: Ordinances have temporary force of law.
Detailed rules made under an Act by the government are:
- A) Regulations (नियमावली) ✔
- B) Notices
- C) Memos
- D) Minutes
Why: Regulations implement an Act.
A step-by-step guide for carrying out a task is a:
- A) Procedure (कार्यविधि) ✔
- B) Ordinance
- C) Constitution
- D) Gazette
Why: Karyabidhi explains how to do the work.
Guidelines issued to make implementation uniform are:
- A) Directives (निर्देशिका) ✔
- B) Bills
- C) Treaties
- D) Notices of tender
Why: Nirdeshika gives uniform guidance.
A notice inviting sealed bids for supply of goods is a:
- A) Tender notice ✔
- B) Leave notice
- C) Circular
- D) Memo
Why: Tender notices invite bids.
A notice inviting applications for vacant posts is a:
- A) Vacancy notice (विज्ञापन) ✔
- B) Circular
- C) Tok
- D) Memo
Why: Vacancies are advertised by notice.
Every official notice should include:
- A) Date, issuing office and signature ✔
- B) Only a picture
- C) Personal opinion
- D) No date
Why: These make the notice valid and traceable.
Language of a notice should be:
- A) Simple, clear and brief ✔
- B) Long and complex
- C) Full of jargon
- D) Informal slang
Why: Notices must be understood by everyone.
An order given to an employee to go to a new office is a:
- A) Transfer order ✔
- B) Tender notice
- C) Press release
- D) Circular
Why: Transfers are made by order.
An order that suspends an employee from work temporarily is a:
- A) Suspension order ✔
- B) Leave approval
- C) Circular
- D) Notice of vacancy
Why: Suspension is ordered during disciplinary action.
A circular is different from a notice because a circular is mostly:
- A) For offices and staff inside the government ✔
- B) For the general public
- C) Published only on TV
- D) Never written
Why: Circulars go to offices; notices go to the public.
An order is different from a circular because an order is usually:
- A) Addressed to a specific person or office ✔
- B) Sent to the general public
- C) Optional
- D) Unsigned
Why: Orders target specific persons and are binding.
A copy of a letter is sent to other offices by listing them under:
- A) बोधार्थ / कार्यार्थ ✔
- B) विषय
- C) पत्र संख्या
- D) मिति
Why: The copy list shows who else receives the letter.
"मिति" in an official letter means:
- A) Date ✔
- B) Subject
- C) Signature
- D) Reference
Why: Miti means date.
Which is the correct order of parts in an official letter?
- A) Letter number, date, address, subject, body, signature ✔
- B) Signature, body, subject, address
- C) Body, signature, date, subject
- D) Subject, signature, address, date
Why: Official letters follow this standard format.
A notice of public auction of old office goods is a:
- A) Auction notice (लिलाम सूचना) ✔
- B) Circular
- C) Transfer order
- D) Memo
Why: Auction notices invite bidders.
The officer who signs an order must have:
- A) Legal authority ✔
- B) Seniority only
- C) Political support
- D) No responsibility
Why: An order outside authority is invalid.