Report Writing Quiz

A report is mainly prepared for:

• A) Entertainment
• B) Decision making ✔
• C) Advertising
• D) Personal use

Why: A report collects facts, findings and suggestions so that a senior officer or committee can make a correct decision.

A quarterly progress report is a:

• A) Special report
• B) Periodic report ✔
• C) Investigation report
• D) Informal note

Why: A quarterly (त्रैमासिक) report comes at a fixed interval, every three months, so it is a periodic (आवधिक) report.

A report on a sudden flood is a:

• A) Periodic report
• B) Special report ✔
• C) Annual report
• D) Budget report

Why: A flood report is prepared for one particular event, not on a schedule, so it is a special (ad hoc) report.

The part that explains how information was collected is the:

• A) Method ✔
• B) Annex
• C) Title
• D) Conclusion

Why: The method (विधि) section explains how information was gathered, such as field visits, documents, interviews or surveys.

Suggestions for action are written in the:

• A) Background
• B) Recommendations ✔
• C) Title
• D) Method

Why: Recommendations (सुझाव/सिफारिस) say what should be done next, based on the findings.

Tables and photos are usually put in the:

• A) Introduction
• B) Annex ✔
• C) Objective
• D) Title

Why: Detailed tables, photos, maps and lists go in the annex (अनुसूची) at the end, so the main text stays short.

A good report must be based on:

• A) Rumours
• B) Verified facts ✔
• C) Personal likes
• D) Guesses

Why: Reports must use verified facts, checked from records or the field, because decisions depend on them.

Which is NOT a quality of a good report?

• A) Objective
• B) Clear
• C) Biased ✔
• D) Timely

Why: A good report is objective and impartial. A biased report favours one side and misleads the decision maker.

A report of an inquiry committee is an:

• A) Investigation report ✔
• B) Annual report
• C) Progress report
• D) Notice

Why: An inquiry committee looks into what happened and who is responsible, so its report is an investigation (छानबिन) report.

"पृष्ठभूमि" in a report means:

• A) Background ✔
• B) Annex
• C) Signature
• D) Budget

Why: पृष्ठभूमि means background: the introduction that explains why the report was needed.

Reports should be submitted:

• A) Whenever convenient
• B) On time ✔
• C) After the decision
• D) Never in writing

Why: A late report may come after the decision has been made, so reports must be submitted on time.

Monitoring visits usually result in:

• A) A monitoring report ✔
• B) A circular
• C) A tok
• D) A notice

Why: After a monitoring (अनुगमन) visit, the officer writes a monitoring report with findings and recommendations.

Recommendations should be:

• A) Impossible to apply
• B) Practical ✔
• C) Secret
• D) Unrelated

Why: Recommendations must be practical: possible within the office's power, budget and time.

Which comes first in the usual order?

• A) Recommendations
• B) Findings
• C) Background ✔
• D) Annex

Why: The background (introduction) comes near the start, before objectives, method and findings.

Physical and financial progress of a project is shown in a:

• A) Progress report ✔
• B) Notice
• C) Paripatra
• D) Tok

Why: A progress (प्रगति) report shows how much work was done (physical) and how much money was spent (financial) against targets.

In Nepali, report is:

• A) प्रतिवेदन ✔
• B) परिपत्र
• C) टिप्पणी
• D) निवेदन

Why: Report is प्रतिवेदन in Nepali.

A report is a written, organised statement of:

• A) Facts, findings and suggestions ✔
• B) Only opinions
• C) Only rumours
• D) Only greetings

Why: A report is a written, organised statement of facts, findings and suggestions on a subject, prepared for a decision maker.

Which is an importance of reports?

• A) Correct information for decision making ✔
• B) Hiding facts
• C) Delaying work
• D) Increasing confusion

Why: Reports give decision makers correct, organised information, so decisions are based on facts, not guesswork.

Reports keep a permanent record for:

• A) Accountability ✔
• B) Secrecy
• C) Gossip
• D) Entertainment

Why: A written report is a permanent record that shows what was found and decided, which makes people accountable.

In Nepali, periodic report is:

• A) आवधिक प्रतिवेदन ✔
• B) विशेष प्रतिवेदन
• C) छानबिन प्रतिवेदन
• D) अनुगमन प्रतिवेदन

Why: A periodic report is आवधिक प्रतिवेदन: prepared at fixed intervals, such as monthly, quarterly or annually.

In Nepali, quarterly is:

• A) त्रैमासिक ✔
• B) वार्षिक
• C) मासिक
• D) अर्धवार्षिक

Why: Quarterly is त्रैमासिक, meaning every three months. A fiscal year has three trimesters in Nepal's government reporting.

A report on an accident is a:

• A) Special / ad hoc report ✔
• B) Annual report
• C) Quarterly report
• D) Budget

Why: An accident report is prepared for one particular event, so it is a special (ad hoc) report.

In Nepali, investigation report is:

• A) छानबिन प्रतिवेदन ✔
• B) प्रगति प्रतिवेदन
• C) आवधिक प्रतिवेदन
• D) बजेट प्रतिवेदन

Why: Investigation report is छानबिन प्रतिवेदन, the report of an inquiry into a problem or wrongdoing.

A report after field monitoring is a:

• A) Monitoring/inspection report ✔
• B) Budget speech
• C) Darta book
• D) Leave form

Why: A report written after a field visit is a monitoring/inspection (अनुगमन/निरीक्षण) report.

Recommendations of a study committee appear in a:

• A) Committee/study report ✔
• B) Visitor book
• C) Cash book
• D) Store ledger

Why: A study committee formed to examine an issue submits its findings and recommendations in a committee/study report.

A short oral briefing is an example of:

• A) Informal report ✔
• B) Formal report
• C) Annual report
• D) Annex

Why: An oral briefing is an informal report: quick and useful, but with no formal written structure or permanent record.

The title page of a report includes:

• A) Subject, office, submitted to, prepared by and date ✔
• B) Only photos
• C) Only recommendations
• D) Only annexes

Why: The title page shows the subject, the office, who it is submitted to, who prepared it and the date.

In Nepali, objectives are:

• A) उद्देश्य ✔
• B) निष्कर्ष
• C) सुझाव
• D) अनुसूची

Why: Objectives are उद्देश्य: what the report or study aims to find out.

In Nepali, method is:

• A) विधि ✔
• B) पृष्ठभूमि
• C) निष्कर्ष
• D) सिफारिस

Why: Method is विधि: how the information was collected.

Field visits, documents and interviews are described in the:

• A) Method ✔
• B) Title
• C) Signature
• D) Annex only

Why: The method section describes how data was collected, such as field visits, document study and interviews.

In Nepali, findings are:

• A) प्राप्त तथ्य ✔
• B) उद्देश्य
• C) विधि
• D) पृष्ठभूमि

Why: Findings are प्राप्त तथ्य: the facts found during the study or visit.

In Nepali, conclusion is:

• A) निष्कर्ष ✔
• B) सुझाव
• C) विधि
• D) अनुसूची

Why: Conclusion is निष्कर्ष: a short summary of what the findings mean.

In Nepali, recommendation is:

• A) सुझाव/सिफारिस ✔
• B) निष्कर्ष
• C) उद्देश्य
• D) पृष्ठभूमि

Why: Recommendation is सुझाव or सिफारिस: suggested actions based on the findings.

In Nepali, annex is:

• A) अनुसूची ✔
• B) विधि
• C) निष्कर्ष
• D) उद्देश्य

Why: Annex is अनुसूची: the supporting tables, photos and lists at the end of the report.

A report ends with:

• A) Signatures of the person(s) preparing it ✔
• B) A poem
• C) Nothing
• D) An advertisement

Why: A report ends with the signatures of those who prepared it, which shows who is responsible for its contents.

Before writing a report, be clear about:

• A) The purpose and the reader ✔
• B) The weather
• C) The holiday list
• D) Your salary

Why: Knowing the purpose and the reader tells you what facts to collect and how much detail to give.

A good report separates:

• A) Facts from opinions ✔
• B) Pages from covers
• C) Staff from office
• D) Tables from photos

Why: Facts (what was found) should be kept separate from opinions (what someone thinks), so the reader can judge them fairly.

A report should be:

• A) Objective and impartial ✔
• B) Biased
• C) Emotional
• D) Secret always

Why: A report should be objective and impartial, presenting facts fairly without favouring any side.

The language of a report should be:

• A) Simple, short and clear ✔
• B) Complex and long
• C) Full of jargon
• D) Poetic

Why: Simple, short and clear language helps busy readers understand quickly and act.

Headings in a report help:

• A) Logical order and easy reading ✔
• B) Confusion
• C) Delay
• D) Hiding facts

Why: Headings give the report a logical order and let readers find each part easily.

Recommendations should be:

• A) Practical and implementable ✔
• B) Impossible
• C) Vague
• D) Unrelated

Why: Recommendations must be practical and implementable, saying who should do what and by when.

Some reports should be kept confidential:

• A) When required ✔
• B) Always
• C) Never
• D) Only on holidays

Why: Reports on sensitive matters, such as investigations, are kept confidential when required by law or the office.

In the sample monitoring report, '60% work done' is part of:

• A) Findings ✔
• B) Objectives
• C) Title
• D) Signature

Why: '60% work done' is a fact found during the site visit, so it belongs in the findings.

'Fix drains within 15 days' in the sample is a:

• A) Recommendation ✔
• B) Finding
• C) Method
• D) Background

Why: 'Fix drains within 15 days' suggests an action with a deadline, so it is a recommendation.

'Site visit and talks with users' in the sample is the:

• A) Method ✔
• B) Conclusion
• C) Recommendation
• D) Annex

Why: 'Site visit and talks with users' explains how information was collected, so it is the method.

Which part summarises what the findings mean?

• A) Conclusion ✔
• B) Title page
• C) Annex
• D) Method

Why: The conclusion (निष्कर्ष) sums up what the findings mean, before the recommendations.

Reports help monitoring, evaluation and:

• A) Future planning ✔
• B) Gossip
• C) Delays
• D) Corruption

Why: Reports record what happened and what worked, which guides future planning and budgeting.

Annual progress reports are a type of:

• A) Periodic report ✔
• B) Special report
• C) Investigation report
• D) Informal report

Why: Annual reports come at a fixed interval (once a year), so they are periodic (आवधिक) reports.

Submitting a report late mainly:

• A) Reduces its usefulness ✔
• B) Improves it
• C) Makes it secret
• D) Has no effect

Why: A late report may miss the decision it was meant for, so its usefulness drops.

Which order is correct for a formal report?

• A) Background → objectives → method → findings → conclusion → recommendations ✔
• B) Recommendations → title → method
• C) Annex → background → title
• D) Conclusion → objectives → title

Why: The usual order is title → background → objectives → method → findings → conclusion → recommendations → annexes → signatures.