About this quiz
Progress reports, office inspection, monitoring and evaluation.
This Lok Sewa practice set has 50 multiple-choice questions (Subject: Public Management · For: Nayab Subba, Kharidar, Section Officer · Level: Medium). Take the quiz above first; after that, use the study list below to revise every question with its correct answer and a short explanation.
Study list: all 50 questions with answers and explanations
A progress report compares work done with:
- A) Last year's weather
- B) Targets in the approved programme and budget ✔
- C) Staff salaries
- D) Office furniture
Why: A progress report compares the work done with the targets in the approved programme and budget.
8 km of a 10 km road target completed means physical progress of:
- A) 60%
- B) 80% ✔
- C) 90%
- D) 100%
Why: Physical progress = work done ÷ target × 100 = 8 ÷ 10 × 100 = 80%.
Rs 6 million spent from a Rs 10 million budget means financial progress of:
- A) 50%
- B) 60% ✔
- C) 70%
- D) 80%
Why: Financial progress = amount spent ÷ budget × 100 = 6 ÷ 10 × 100 = 60%.
A trimester (चौमासिक) progress report is prepared every:
- A) Month
- B) Four months ✔
- C) Six months
- D) Year
Why: A trimester (चौमासिक) report is prepared every four months, three times a fiscal year.
Which report is the main basis for next year's plan and budget?
- A) Annual progress report ✔
- B) Daily attendance
- C) Darta register
- D) Invitation letter
Why: The annual progress report shows the whole year's results, so it is the main basis for next year's plan and budget.
The National Development Action Committee (NDAC) is chaired by the:
- A) Prime Minister ✔
- B) Finance Secretary
- C) CDO
- D) Mayor
Why: The National Development Action Committee (NDAC) is chaired by the Prime Minister.
Progress at ministry level is reviewed in the:
- A) Ministerial Development Action Committee (MDAC) ✔
- B) District Security Committee
- C) Ward committee
- D) Court
Why: Each ministry reviews its progress in the Ministerial Development Action Committee (MDAC), chaired by the minister.
An on-the-spot check of whether an office follows law and standards is:
- A) Inspection ✔
- B) Evaluation
- C) Budgeting
- D) Recruitment
Why: Inspection is an on-the-spot check of whether an office follows the law and standards.
Continuous tracking of activities during implementation is:
- A) Monitoring ✔
- B) Evaluation
- C) Audit only
- D) Recruitment
Why: Monitoring is the continuous tracking of activities while they are being carried out.
Assessing whether objectives and impact were achieved is:
- A) Evaluation ✔
- B) Monitoring
- C) Inspection
- D) Darta
Why: Evaluation assesses whether the objectives were met and what impact the work had.
An inspection without prior notice is a:
- A) Surprise inspection ✔
- B) Regular inspection
- C) Annual report
- D) Audit plan
Why: An inspection without prior notice is a surprise inspection.
After inspection, the inspected office must:
- A) Take corrective action and report back ✔
- B) Ignore the report
- C) Close the office
- D) Transfer all staff
Why: After inspection, the office must correct the problems found and report back.
Which national body issues monitoring and evaluation guidelines?
- A) National Planning Commission ✔
- B) Election Commission
- C) Supreme Court
- D) Public Service Commission
Why: The National Planning Commission issues the National Monitoring and Evaluation Guidelines.
Which is a common problem in progress reporting?
- A) Reports filled as a formality without verified data ✔
- B) Too much verification
- C) Reports always early
- D) No targets exist anywhere
Why: Reports are often filled in as a formality without checking the facts in the field.
A good progress report should be:
- A) Timely, accurate and in the prescribed format ✔
- B) Late and long
- C) Without indicators
- D) Hiding problems
Why: A good progress report is timely, accurate and in the prescribed format.
The Nepali term for progress report is:
- A) प्रगति प्रतिवेदन ✔
- B) कार्यालय निरीक्षण
- C) मूल्याङ्कन
- D) अनुगमन
Why: Progress report is प्रगति प्रतिवेदन in Nepali.
The Nepali word अनुगमन means:
- A) Evaluation
- B) Inspection
- C) Monitoring ✔
- D) Budget
Why: अनुगमन means monitoring, the regular checking of progress during implementation. मूल्याङ्कन (evaluation) judges results afterwards.
The Nepali word मूल्याङ्कन means:
- A) Monitoring
- B) Evaluation ✔
- C) Darta
- D) Inspection
Why: मूल्याङ्कन means evaluation, judging whether a programme met its goals. अनुगमन is monitoring during the work.
कार्यालय निरीक्षण in English is:
- A) Office inspection ✔
- B) Office budget
- C) Office meeting
- D) Office transfer
Why: कार्यालय निरीक्षण means office inspection.
Physical progress measures:
- A) How much budget is spent
- B) How many staff are present
- C) How many letters are registered
- D) How much of the work target is done ✔
Why: Physical progress measures how much of the work target is done.
Financial progress measures:
- A) How much of the budget is spent ✔
- B) How many kilometres of road are built
- C) Number of inspections done
- D) Staff satisfaction
Why: Financial progress measures how much of the budget is spent.
An office built 3 of 4 planned school buildings. Its physical progress is:
- A) 34%
- B) 50%
- C) 75% ✔
- D) 100%
Why: Physical progress = 3 ÷ 4 × 100 = 75%.
An office spent Rs 2 million of a Rs 8 million budget. Its financial progress is:
- A) 20%
- B) 25% ✔
- C) 40%
- D) 80%
Why: Financial progress = 2 ÷ 8 × 100 = 25%.
A monthly progress report mainly helps to:
- A) Replace the annual budget
- B) Track work and spending regularly for early correction ✔
- C) Punish staff
- D) Evaluate long-term impact
Why: A monthly report tracks work and spending regularly, so problems are seen early.
The trimester progress report reviews progress at:
- A) The end of each day
- B) Only after the project ends
- C) Mid-points of the fiscal year ✔
- D) Every ten years
Why: The trimester report reviews progress at points within the fiscal year.
Besides figures, a progress report usually also explains:
- A) Problems, reasons for delay and suggestions ✔
- B) Staff's family details
- C) Only photographs
- D) Nothing else
Why: Besides figures, a report explains problems, reasons for delay and suggestions.
Which body receives progress reports for national programmes?
- A) A private bank
- B) A newspaper
- C) The National Planning Commission ✔
- D) A political party
Why: Progress reports on national programmes go to the National Planning Commission.
Progress reports related to budget are sent to the:
- A) Ministry of Finance ✔
- B) Supreme Court
- C) Election Commission
- D) Local school
Why: Budget-related progress reports go to the Ministry of Finance.
Which is NOT a quality of a good progress report?
- A) Timely
- B) Based on indicators
- C) Honest about problems
- D) Long, vague and late ✔
Why: A good report is timely, indicator-based and honest. Long, vague and late is not a quality.
Which body is chaired by the Prime Minister to review development progress?
- A) MDAC
- B) NDAC ✔
- C) A ward committee
- D) District office
Why: The NDAC, chaired by the Prime Minister, reviews development progress.
Inspection is carried out by:
- A) The general public
- B) The subordinate office itself only
- C) Journalists
- D) A superior official or office ✔
Why: Inspection is carried out by a superior official or office.
An inspection done according to a fixed schedule is a:
- A) Surprise inspection
- B) Regular inspection ✔
- C) Evaluation
- D) Audit objection
Why: An inspection on a fixed schedule is a regular inspection.
An inspection focused on one specific area, such as store management, is a:
- A) Special-subject inspection ✔
- B) General inspection
- C) Annual report
- D) Monitoring meeting
Why: An inspection on one specific area, such as the store, is a special-subject inspection.
Which of these is checked during office inspection?
- A) Attendance, darta–chalani and files ✔
- B) Staff's private homes
- C) Election results
- D) Market prices
Why: Inspection checks attendance, darta–chalani, files and similar office records.
Checking the jinsi during inspection means checking the:
- A) Store (goods and materials) ✔
- B) Website
- C) Holidays
- D) Meeting minutes only
Why: Checking the jinsi means checking the store of goods and materials.
Which is NOT normally an area checked in office inspection?
- A) Cash and accounts
- B) Citizen charter and service delivery
- C) Grievance handling
- D) Staff's personal social media likes ✔
Why: Inspection checks official work, not staff's personal social media.
After inspection, the inspecting official gives:
- A) An inspection report with findings and instructions ✔
- B) A cash prize
- C) A transfer letter to all staff
- D) Nothing
Why: The inspecting official gives an inspection report with findings and instructions.
Monitoring asks the question:
- A) Did we achieve the objectives?
- B) Is the building beautiful?
- C) Are we doing things as planned? ✔
- D) Who will be promoted?
Why: Monitoring asks: are we doing things as planned?
Evaluation asks the question:
- A) Did we achieve the objectives? ✔
- B) Are we following the attendance rule today?
- C) Is the projector working?
- D) Who signed the register?
Why: Evaluation asks: did we achieve the objectives?
Inspection asks the question:
- A) What is the long-term impact?
- B) Is the office following rules and standards? ✔
- C) How much should next year's budget be?
- D) Who is the chief guest?
Why: Inspection asks: is the office following rules and standards?
Evaluation is usually done:
- A) Every hour
- B) Mid-term or after completion ✔
- C) Only before planning starts
- D) Never
Why: Evaluation is usually done at mid-term or after completion.
Evaluation is often done by:
- A) Independent evaluators ✔
- B) The same clerk who keeps darta
- C) Visitors
- D) Participants of a seminar
Why: Evaluation is often done by independent evaluators for objectivity.
Monitoring is mainly done by:
- A) Courts
- B) Foreign donors only
- C) The implementing agency and supervisors ✔
- D) Media
Why: Monitoring is mainly done by the implementing agency and its supervisors.
Nepal's National Monitoring and Evaluation Guidelines use:
- A) Results-based indicators ✔
- B) Only attendance
- C) Random guesses
- D) No indicators
Why: Nepal's M&E guidelines use results-based indicators.
Which is an importance of progress reporting and monitoring?
- A) Hiding problems
- B) Shows accountability for public money ✔
- C) Increasing delay
- D) Avoiding planning
Why: Progress reporting and monitoring show accountability for public money.
Finding problems early through monitoring helps to:
- A) Increase beruju
- B) Delay projects
- C) Allow timely correction ✔
- D) Stop reporting
Why: Finding problems early allows timely correction.
A common weakness in Nepal's progress reporting is focus on:
- A) Real results only
- B) Too much field verification
- C) Financial spending rather than real results ✔
- D) Over-honest reporting
Why: Reports often focus on money spent rather than real results achieved.
Which is a problem related to inspection noted in the note?
- A) Inspection findings not followed up ✔
- B) Too much follow-up
- C) Inspections are too short
- D) Inspection reports are too honest
Why: Inspection findings are often not followed up, which weakens inspection.
A ward office's monthly report says 90% budget spent, but the road is only half built. This shows:
- A) Physical and financial progress can differ ✔
- B) Physical progress is also 90%
- C) No report is needed
- D) The road is complete
Why: 90% spent but half built shows physical and financial progress can differ.
Which statement is TRUE?
- A) Monitoring is done only once after completion
- B) Inspection always gives prior notice
- C) Evaluation assesses results and impact ✔
- D) Annual reports are made every month
Why: Evaluation assesses results and impact.