Jinsi Management: Note Quiz

Jinsi refers to:

• A) Government office goods and property ✔
• B) Staff salary
• C) Tax revenue
• D) Court cases

Why: Jinsi (जिन्सी) means the goods and property of a government office, such as stationery, furniture, computers and vehicles, as opposed to cash.

Paper and ink are examples of:

• A) Consumable goods ✔
• B) Non-consumable goods
• C) Fixed assets
• D) Land

Why: Paper and ink are consumable goods (खर्च भएर जाने): they are used up in work, so they are recorded as issued and not tracked afterwards.

Computers and furniture are:

• A) Consumable goods
• B) Non-consumable goods ✔
• C) Revenue
• D) Liabilities

Why: Computers and furniture are non-consumable goods (खर्च नहुने): they last for years, so each item is recorded with a code and tracked until disposal.

Who is usually responsible for the store?

• A) Store keeper (bhandarpal) ✔
• B) Driver
• C) Visitor
• D) Auditor General

Why: The store keeper (भण्डारपाल) is responsible for receiving, keeping, issuing and recording office goods.

A section asking for goods fills a:

• A) Demand form ✔
• B) Tax form
• C) Leave form
• D) Passport form

Why: A section that needs goods fills a demand form (माग फाराम), which is approved before the store keeper issues the goods.

Goods received are entered through a:

• A) Receipt (daakhila) report ✔
• B) Chalani register
• C) Attendance register
• D) Peon book

Why: When goods arrive, they are checked and entered through a receipt report (दाखिला रिपोर्ट), which confirms quantity and quality.

The register of office goods is the:

• A) Jinsi khata ✔
• B) Darta kitab
• C) Hajiri kitab
• D) Cash book only

Why: The jinsi khata (जिन्सी खाता) is the register where all goods of the office, received and issued, are recorded.

How often is the jinsi inspection done?

• A) Every month
• B) Every year ✔
• C) Every five years
• D) Never

Why: Jinsi inspection is done every year, to check that goods in the register actually exist and to note their condition.

Unusable goods are disposed of by:

• A) Auction (lilaam) ✔
• B) Burning
• C) Giving to staff
• D) Hiding

Why: Goods found unusable are disposed of by auction (लिलाम) following the rules, not thrown away or taken by staff.

Money from auctioned goods goes to:

• A) The government treasury ✔
• B) The store keeper
• C) The chief's account
• D) The buyer

Why: Money from auctioned goods is deposited in the government treasury, because the goods were public property.

Goods lost through negligence must be:

• A) Recovered from the responsible person ✔
• B) Ignored
• C) Written off without inquiry
• D) Bought again secretly

Why: If goods are lost or damaged through negligence, the value is recovered from the person responsible.

When staff are transferred, they hand over goods through:

• A) Bujhaarath ✔
• B) Lilaam
• C) Tender
• D) Darta

Why: When staff are transferred or retire, they hand over the goods in their charge through बरबुझारथ (handover), with a signed list.

Government purchases follow the:

• A) Public Procurement Act 2063 ✔
• B) Company Act 2063
• C) Banking Act
• D) Labour Act

Why: Government purchases of goods, works and services follow the Public Procurement Act, 2063 and its Regulations, 2064.

The Public Procurement Regulation was issued in:

• A) 2063 BS
• B) 2064 BS ✔
• C) 2070 BS
• D) 2077 BS

Why: The Public Procurement Regulation was issued in 2064 BS, one year after the Act of 2063.

Which office monitors public procurement?

• A) PPMO ✔
• B) NRB
• C) IRD
• D) CAAN

Why: The Public Procurement Monitoring Office (PPMO), under the Office of the Prime Minister, monitors procurement and issues standard documents.

Online bidding in government is done through:

• A) e-GP ✔
• B) Hello Sarkar
• C) Nagarik App
• D) eSewa

Why: Online bidding is done through the e-GP (electronic government procurement) system, bolpatra.gov.np, run by PPMO.

Buying a small amount directly from the market is:

• A) Direct purchase ✔
• B) Open tender
• C) Sealed quotation
• D) Auction

Why: Direct purchase (सोझै खरिद) is allowed only for small amounts within the limit set in the procurement rules.

Which is a principle of public procurement?

• A) Competition and transparency ✔
• B) Secret deals
• C) Favouring relatives
• D) No records

Why: Public procurement must follow competition, transparency, fairness and value for money, so public money is used well.

The current financial procedure regulation is of:

• A) 2064 BS
• B) 2077 BS ✔
• C) 2058 BS
• D) 2049 BS

Why: The Financial Procedures and Fiscal Accountability Regulation, 2077 sets detailed rules, including jinsi and store management.

The jinsi inspection report classifies goods as:

• A) Usable, needs repair or unusable ✔
• B) Red, green or blue
• C) Cheap or costly
• D) Old or new only

Why: The inspection report classifies goods as usable, needing repair, or unusable, so the office can repair or auction them.

In Nepali, jinsi management is:

• A) जिन्सी व्यवस्थापन ✔
• B) राजस्व व्यवस्थापन
• C) अभिलेख व्यवस्थापन
• D) बैठक व्यवस्थापन

Why: Jinsi management is जिन्सी व्यवस्थापन: managing an office's goods from purchase to disposal.

Jinsi management includes:

• A) Buying, receiving, recording, storing, issuing, maintaining and disposing of goods ✔
• B) Only buying
• C) Only auction
• D) Only salary payment

Why: Jinsi management covers the full cycle: buying, receiving, recording, storing, issuing, maintaining and finally disposing of goods.

In Nepali, store keeper is:

• A) भण्डारपाल ✔
• B) लेखापाल
• C) सुब्बा
• D) खरिदार

Why: The store keeper is भण्डारपाल, the staff member in charge of the office store.

Fuel and cleaning materials are:

• A) Consumable goods ✔
• B) Non-consumable goods
• C) Fixed assets
• D) Land

Why: Fuel and cleaning materials are used up after use, so they are consumable goods.

Almirahs and vehicles are:

• A) Non-consumable goods ✔
• B) Consumable goods
• C) Revenue
• D) Deposit

Why: Almirahs (cupboards) and vehicles last many years, so they are non-consumable goods with code numbers.

In Nepali, consumable goods are:

• A) खर्च भएर जाने ✔
• B) खर्च नहुने
• C) लिलाम हुने
• D) धरौटी

Why: Consumable goods are खर्च भएर जाने सामान: goods that are used up, such as paper, ink and fuel.

In Nepali, non-consumable goods are:

• A) खर्च नहुने ✔
• B) खर्च भएर जाने
• C) राजस्व
• D) पेश्की

Why: Non-consumable goods are खर्च नहुने सामान: durable goods such as furniture, computers and vehicles.

Non-consumable goods are recorded with:

• A) Code numbers and tracked until disposal ✔
• B) No record
• C) Only photos
• D) Only verbal notes

Why: Non-consumable goods are given code numbers and tracked in the register until they are auctioned or written off.

In Nepali, demand form is:

• A) माग फाराम ✔
• B) दाखिला रिपोर्ट
• C) जिन्सी खाता
• D) बरबुझारथ

Why: A demand form is माग फाराम, used by a section to request goods from the store.

In Nepali, receipt (entry) report is:

• A) दाखिला रिपोर्ट ✔
• B) माग फाराम
• C) लिलाम
• D) निरीक्षण

Why: A receipt or entry report is दाखिला रिपोर्ट, prepared when new goods are received into the store.

In Nepali, jinsi register is:

• A) जिन्सी खाता ✔
• B) दर्ता किताब
• C) नगदी किताब
• D) बेरुजु लगत

Why: The jinsi register is जिन्सी खाता, the main record of the office's goods.

Goods are checked before being entered through:

• A) The receipt (daakhila) report ✔
• B) The auction
• C) The leave form
• D) The circular

Why: Goods are checked for quantity and quality first, then entered through the receipt (दाखिला) report into the jinsi register.

Goods are issued against:

• A) The approved demand form ✔
• B) A phone call
• C) A verbal request without record
• D) Nothing

Why: Goods are issued only against an approved demand form, so every issue is documented and can be checked later.

In Nepali, handover of goods is:

• A) बरबुझारथ ✔
• B) दाखिला
• C) माग
• D) लिलाम

Why: Handover of goods is बरबुझारथ: the outgoing staff member hands over goods to the incoming one, with a signed list.

Handover of goods is required when staff are:

• A) Transferred ✔
• B) Promoted only
• C) On sick leave for a day
• D) Attending a meeting

Why: Staff in charge of goods must hand them over (बरबुझारथ) when they are transferred, retire or leave the post.

The correct order of jinsi process is:

• A) Demand → purchase → receipt → register → issue ✔
• B) Issue → demand → purchase
• C) Register → auction → demand
• D) Receipt → demand → purchase

Why: The usual order is: demand → purchase → receipt (दाखिला) → entry in the register → issue to the section.

The annual jinsi inspection checks:

• A) That goods in the register exist and are in good condition ✔
• B) Staff salaries
• C) Tax collection
• D) Election results

Why: The annual inspection physically checks that goods recorded in the register exist and are in good condition.

In Nepali, auction is:

• A) लिलाम ✔
• B) दाखिला
• C) बरबुझारथ
• D) माग

Why: Auction is लिलाम: selling unusable or surplus goods publicly to the highest bidder, following the rules.

Goods needing repair identified in inspection should be:

• A) Repaired through maintenance ✔
• B) Thrown away immediately
• C) Given to staff
• D) Hidden

Why: Goods marked 'needs repair' should be repaired through maintenance, so they can be used again instead of being replaced.

Surplus goods can be disposed of by:

• A) Auction according to rules ✔
• B) Gifting to friends
• C) Burning
• D) Taking home

Why: Surplus or unusable goods are disposed of by auction according to the rules, and the money goes to the treasury.

Regular maintenance keeps:

• A) Equipment and vehicles in working order ✔
• B) Records hidden
• C) Costs uncontrolled
• D) Goods missing

Why: Regular maintenance keeps equipment and vehicles working and extends their life, which saves public money.

Who monitors public procurement in Nepal?

• A) PPMO ✔
• B) FCGO
• C) IRD
• D) NRB

Why: PPMO (Public Procurement Monitoring Office) monitors public procurement, keeps the blacklist and runs the e-GP system.

Open competitive bidding is also called a:

• A) Tender ✔
• B) Auction
• C) Donation
• D) Deposit

Why: Open competitive bidding is commonly called a tender (बोलपत्र), where any qualified supplier can bid.

Procurement must give:

• A) Value for money ✔
• B) Favour to friends
• C) Highest price always
• D) No competition

Why: Procurement must give value for money: the best quality at a reasonable cost over the item's life.

e-GP stands for:

• A) Electronic Government Procurement ✔
• B) Equal Grant Payment
• C) Easy Goods Purchase
• D) Extra General Policy

Why: e-GP means Electronic Government Procurement, the online system for notices, bidding and bid opening.

Jinsi management protects:

• A) Public property from misuse ✔
• B) Private property only
• C) Bank deposits
• D) Tax revenue only

Why: Good jinsi management protects public property from loss, theft and misuse, and keeps records ready for audit.

Recording consumable and non-consumable goods separately helps:

• A) Proper tracking and audit ✔
• B) Confusion
• C) Hiding goods
• D) Losing goods

Why: Consumables are tracked by quantity issued, while durable goods are tracked item by item, so separate records make tracking and audit easier.

The Public Procurement Act is of:

• A) 2063 ✔
• B) 2076
• C) 2049
• D) 2028

Why: The Public Procurement Act is of 2063 BS. Remember: Act 2063, Regulations 2064.

Which law sets financial and jinsi procedures?

• A) FPFA Act 2076 and Regulation 2077 ✔
• B) Local Administration Act 2028
• C) RTI Act 2064
• D) Civil Code 2074

Why: The FPFA Act, 2076 and the FPFA Regulation, 2077 set the main financial and jinsi procedures for government offices.

A computer given to an officer for official use is recorded in the:

• A) Non-consumable jinsi register ✔
• B) Consumable register
• C) Revenue register
• D) Deposit register

Why: A computer is a durable item, so it is recorded in the non-consumable jinsi register under the officer's name and code number.